Coming soon, Copilot in Teams will improve on its intelligent meeting recap feature by incorporating content shared on screen into the AI-generated summary. This will ensure that slides, dashboards, and other visuals shown by participants become part of the post-meeting recap, capturing unspoken insights and making your summaries more comprehensive.
Visual Insight for Deeper Recaps
Meeting transcripts are great for meetings but currently miss the context conveyed by visuals in screen sharing. With this update, Copilot and Recap in Teams will:
- Analyse on-screen content during live screen sharing.
- Extract key data points, figures, and text from slides or shared apps.
- Seamlessly integrate those visual details into the AI-powered meeting summary.
By bridging voice and visuals, teams gains a unified recap that reflects both spoken dialogue and pivotal on-screen information, reducing the risk of overlooked action items.
How Intelligent Capture Works
For Copilot to reference shared screen content accurately, the following conditions apply:
- The shared content must remain on screen for at least 10 seconds to allow Teams OCR time to process it.
- Content needs to be clear and legible; overly crowded or small text may not be captured.
- At launch, PowerPoint Live and Whiteboard screen shares aren’t supported for visual extraction.
These requirements help ensure Copilot’s OCR and contextual understanding produce reliable, actionable summaries.
Licensing and Platform Support
This feature requires a Microsoft 365 Copilot license and will roll out to:
- Teams for Windows desktop
- Teams for Mac desktop
- Teams on the web
- Teams on iOS and Android
Prereqs for Intelligent Recap
To unlock the full benefits of intelligent recap, admins need to configure:
- Recording policies that allow meetings to be recorded and stored in the cloud.
- Transcription settings to capture spoken content as text.
- Copilot or Teams Premium licenses assigned to meeting organizers and participants.
Other Related Innovations
Microsoft continues to expand Copilot and adjacent AI features in Teams. Recent roadmap highlights include:
- Interactive agents in meetings and 1:1 calls (Roadmap ID 490564), bringing custom and built-in Copilot agents directly into your Teams sessions for on-the-fly assistance.
- Meeting protection via Prevent Screen Capture (ID 490561), which blocks unauthorised screenshots by blacking out the meeting window on desktop and mobile.
- Enhanced audio summaries for calls, enabling Copilot to generate concise overviews even without full transcription.
Best Practices for use
- Encourage meaningful screen shares: Use high-contrast slides and clear visuals to boost AI accuracy.
- Maintain recording consistency: Standardize meeting settings to always enable recording and transcription.
- Train your team on how to query Copilot post-meeting—e.g., asking for “action items from the product roadmap slides.”
- Review AI-generated tasks promptly to assign ownership and follow through on deliverables.
Conclusion
Incorporating visuals into AI-powered recaps marks a significant leap forward for Copilot in Teams. Capturing both spoken and on-screen content ensures no detail goes unnoticed.
With the upcoming rollout of this feature under Roadmap ID 490052, Copilot will help teams stay aligned, save time on note-taking, and drive better outcomes from every meeting.
For more details on enabling intelligent recap in your org, visit Microsoft Learn article on intelligent recap prerequisites and policies.