Microsoft is rolling out new controls to better manage the availability of Copilot in Teams meetings. These expanded controls offer greater flexibility and customisation for managing Copilot and transcription settings in meetings. This ensures it aligns with the specific needs and policies of organisations and meeting organisers.
IT admins can find the new setting in the Teams Admin Center and have a few options when it comes to the control Scope with options to set Copilot in meetings to be ‘Off’ at different levels including “per Tenant” Per User” and “Both”
Meeting Organisers also get controls which are accessible in the meeting options under “Allow Copilot“. From here there are three choices around how Copilot can be used in “their” meetings:
- Only during the meeting: Copilot is available only while the meeting is in progress.
- During and after the meeting: Copilot is available during and post-meeting.
- Off: Completely disables Copilot for the meeting.
Meeting organisers can choose who has access to the recording. They can also decide who can see the meeting transcript after a meeting. This adds a huge amount of control and privacy.
Auto meeting Summaries
After a meeting ends, users can open the meeting event in Microsoft Outlook. This allows them to view a summary of everything that happened in the meeting. Here you will see a summary. It includes a link to the recap page, transcript, recording, notes, shared files, whiteboard, and meeting details.
Users with a Copilot License or Teams Premium license will also see highlights. These include the number of speakers. They will see the number of times you were mentioned. Additionally, they will see the number of AI-generated tasks.
Rollout Timeline
Both features are being rolled out this month (October 2024).