Let’s talk about one of my biggest pet peeves: the agenda-less meeting invite.
You know the type. A calendar ping lands in your inbox with a vague title like “Catch-up” or “Project Sync,” zero context, and no prep materials. You’re left guessing: Is this strategic? Tactical? A therapy session? Should I bring data, decisions, or just make a coffee, sit back and relax!?
In a world where time is our most precious resource, this kind of ambiguity isn’t just annoying – it’s inefficient. And now, there’s no excuse for it.
Copilot: Your Agenda Architect
Microsoft Copilot has quietly transformed how we prepare for meetings. It doesn’t just help – it proactively builds structure into your invites.
Here’s how it works:
🧠 Context-aware agendas: When you create a meeting in Outlook, Copilot can draft an agenda based on the meeting title, attendees, and your input. It pulls from your Microsoft 365 work graph – emails, chats, previous meetings — to suggest relevant topics.
✍️ Editable and iterative: You’re not stuck with the first draft. You can tweak, refine, or ask Copilot to revise it until it reflects exactly what you need.
🔍 Pre-reads and prep prompts: Copilot now surfaces key insights directly in the meeting form. It can help you locate pre-reads, clarify the meeting’s intended outcome, and even suggest follow-up questions.
👥 Supports all meeting types: Whether it’s a 1:1, a team sync, or a cross-functional war room, Copilot’s meeting prep experience adapts accordingly.
Why This Matters.
We have a been sent meetings with nothing but a title. We’ve all sat through these types of meetings that felt like a waste of time. The truth is, most meetings aren’t inherently bad – they’re just underprepared. Even if someone has called you or IM’d you about it and sent a meeting a day later, a clear agenda is still important, sets expectations, aligns participants, and drives outcomes. It’s the difference between a productive sprint and a meandering chat.
Plus…. With AI tools like Facilitator which can help you manage the in meeting experience, agendas also help here too!
So next time you send a meeting invite, let Copilot help you do it properly. Because in 2025, “no agenda” isn’t just a faux pas — it’s a missed opportunity.