Microsoft Whiteboard is a blank canvas where users can draw, sketch, and write, just like a physical whiteboard. It allows multiple users to collaborate on the same Whiteboard in real-time. Whiteboard offers a range of features that enhance collaboration, creativity, and productivity in both professional and educational settings.
Here are some key features of using Microsoft Whiteboard:
- Flexible and infinite digital canvas
- Provides ink to shape and Intelligent Ink Recognition
- Supports co-authoring
- Allow simple ways to create and annotate content using sticky notes and text boxes
- Insert images and documents
- Fully integrated into Microsoft 365 and can be used in Teams Meetings.
Using Copilot in Whiteboard
Using Copilot in Whiteboard revolutionises idea generation and project collaboration, by helping people get started quickly with brainstorming and ideas . This is great when you want to use Whiteboard to collect and inspire ideas but don’t know where to start.
Copilot in Whiteboard makes it super easy to:
- Instantly generate fresh ideas and envision concepts in innovative ways to kick start a brainstorming session.
- Transform abstract thoughts and words into captivating end engaging visuals.
- Arrange and re-arrange ideas into logical categories to make Whiteboards easier to work with – improving clarity.
- Create new ideas and angles and overcome obstacles.
Getting Started with Copilot In Whiteboard
When you first start Whiteboard (assuming you are signed in with a Microsoft 365 account that has a Copilot license assigned). You can use Copilot on a new Whiteboard or on an existing whiteboard you have already created Whiteboards.
From a new or existing Whiteboard, you can summon Copilot by clicking on the familiar Copilot button which sits at the right of the tool bar.
On summoning Copilot, you are presenting with a “familar” Copilot prompt. From here you can simply describe what you want. In example below, I wanted to create a new whiteboard space to help me capture ideas about an upcoming team away day.
Within a few seconds, you’ll see Copilot come up with some discussion ideas as per the example below.
From here, we can edit our prompt, modify the prompt, ask for more ideas or simply accept and insert it. In this case Copilot has sugested Post it notes, which makes sense based on my prompt. Here, am going to Click on insert.
I am quite happy with this, but i do want to add a section about where we should have our offsite and what activities we should do.
I can of course, just add to this myself, or if I am feeling (lazy) or just keen to use Copilot. In this example, I’ve added my own postit and asked Copilot to suggest some locations and activities we can use for the away day.
Using Copilot with an existing Whiteboard.
You can also use Copilot with an existing Whiteboard to do things like create a summary of your Whiteboard content and notes. To do this, open a Whiteboard, click the Copilot button and ask it to summarise, suggest new content or catagorise any post its etc into catagories.
You can also, of course, also use as above to add new content or help you with inspiration.
What can’t Copilot do?
At the moment Copilot is mainly focussed around activities that involve post it notes. I’d like to see this extend to drawing visualisations, recommending templates, populating post it notes and changing layouts based on content. I’d also like to see it be able to take a set of bullet points from an email or Teams chat and create a whiteboard from that!
Don’t get me wrong, it’s helpful and really great and these idea generation and kick starting a whiteboard but there are other applications I’d like to see.
Interested to hear how you get on with Copilot in Whiteboard…..let me know in the comments!