Microsoft ran a special OneDrive event yesterday (3rd October) where they announced a major new update for their OneDrive platfom (which provides cloud file storage, management and sharing) for Microsoft 365 consumer and commercial customers.
The event was hosted by Jeff Teper (president of collaborative apps at Microsoft).
Dubbed “OneDrive 3.0 update” this includes some new design elements, AI and with many new features for IT and for users.
What’s new with OneDrive 3.0?
Microsoft’s OneDrive blog takes an deep dive at what’s coming next with the OneDrive 3.0 update, but one of the major efforts Microsoft are promising with this update is to make it easier for users to find the files they have stored and shared, which is going to result in some design changes to the OneDrive home page on the web including a new “for you” area.
Microsoft also has a new Shared page in OneDrive, where users can see which files are shared by which people and how they were shared. There’s also a new People view page, where you can see the files shared with individuals. Other new OneDrive file pages including seeing which files were shared in different meetings, along with filtering files by their specific type.
Users will also receive a revamped Shared page, where they can see all the files they have shared or received, along with the names of the people involved and the sharing method. Another new feature is the People view page, where users can see the files they have shared with specific individuals or groups which is designed to help users keep track of their collaborations and communications. OneDrive will also allows users to see the files they have shared in different meetings, such as Teams or Outlook meetings. Users can also filter files by their type, such as documents, images, videos, etc.
These new features are designed to enhance the user experience and productivity of OneDrive. There also new cudtomisation options and a slew of new security enhancements, and IT tools.
Microsoft are also bringing more customisation to OneDrive allowing users to change the look of their OneDrive files by changing the colours of different files, folders or file types in the web interface. There is also the ability to label certain files as Favorites.
More updates on their way
Microsoft also revealed that OneDrive will soon a flux of other new features which will roll out the next coming weeks and months. These include:
- Being able to launch your preferred desktop app to open a file stored in OneDrive.
- Being able to view all your photos and videos in one page with the new Media view.
- Ability to create a new document and go straight into edit mode from inside OneDrive with the “Add new” feature.
- New offline mode which will work in the browser and then sync changes when back online, allowing users to launch OneDrive in the browser without internet access and perform various file operations.
Security and Admin enhancements
A bunch of new IT admin management and security control are also on their way…
- Granular conditional access policies will provide IT and SecOps teams to set different access requirements for users who work with confidential files, such as multi-factor authentication and granular conditional access policies.
- Restricted access control policies will enable IT to block access to shared files in specific OneDrive accounts by limiting them to a certain security group
- Moving OneDrive accounts across tenants (a much requested feature) will allow IT admins to migrate OneDrive accounts from one tenant to another during mergers, acquisitions, or divestitures, while preserving the existing sharing links and permissions.
- Block download policy is a new control that will more easily allow IT admins to prevent users from downloading, printing, or syncing files and Teams meeting recordings from SharePoint or OneDrive.
- Collaboration insights (currently in private preview) will allow admins to identify user collaboration and sharing patterns across the organisation.
- Data export for OneDrive sync client admin reports: Allows admins to access sync admin reports on volume, health, errors, and more via Microsoft Graph Data Connect for SharePoint. This feature will be available in public preview in Jan 2024
Copilot is coming OneDrive
Finally (and it wouldn’t be a Microsoft event in 2023 without it), Microsoft annouced that in December, OneDrive for Microsoft 365 commercial customers will also get access to Copilot, a generative AI assistant that can help you find and summarise the files you need without opening them.
This new Copilot for OneDrive will need a Microsoft 365 Copilot license.
Read the formal OneDrive blog and watch the annoucement below. 👇