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Five things to know about Microsoft 365 Copilot

I have run well over a dozen Business Briefing sessions with customers over the past month and whilst still not available to (most of) us yet, one thing is for certain – Microsoft 365 Copilot will be an absolute game-changer for any business that uses Microsoft 365 as their primary productivity and collaboration toolset.

If you are already leveraging Teams, OneDrive, SharePoint, Office, and even apps like Forms, Loop and Viva, the way you work with these apps, with your teams and customers is about to be turbo charged – bringing huge benefits to every employee who has a Copilot license.

This blog covers the 5 key things I’ve been talking to business’ about in the run up to release of Microsoft 365 Copilot.

Recap – what is Microsoft 365 Copilot

Microsoft 365 Copilot will be as deep rooted into Office 365 as Windows is on moder desktop and will be as revolutionary and disruptive as the hype. Whilst we may have “heard this before”, my early experience of Microsoft 365 Copilot tells me that this goes beyond any form of productivity gains we’ve been promised or seen before.

Microsoft 365 Copilot will be an absolute game-changer for any business that uses Microsoft 365 as their primary productivity and collaboration toolset.

Copilot won’t just be for IT and the techies either – in fact, IT may benefit the least!

Copilot will help increase the speed to get work done, improve the quality and help people get more from your tools and data. It should help increase profit by automating tasks, enhancing productivity, and improving skills.

Copilot will be accessible to users through natural language and starts with a prompt from you in the associated Office 365 App through an approach called “grounding”. Microsoft 365 Copilot will help with anything and everything. It can help you with tasks such as analysing data in Excel, summarising documents, creating presentations from scratch or content elsewhere in PowerPoint, automatically minuting meeting and assigning follow-up tasks and providing detailed responses to any clarifying questions.

There is so much excitement for Microsoft 365 Copilot but also many things’ organisations need to do to prepare to ensure they get the best return on their investment – yes, it’s an investment, at circa $30 per user per month.

Here’s my five key things to be excited about and to make sure you prepare for….

Whether you are a business leader, manager, or a member of team, you need to understand how Copilot works and how it can benefit your role and your organisation. Otherwise, you will find your competition are using it to their advantage.

#1 It’s still a waiting game….

Whilst Microsoft announced Microsoft 365 Copilot back in March 2023 and made it available to an extremely limited (twenty-six) US organisations, the sizzle videos Microsoft released, which dominated social media has sparked huge interest, questions, and speculation about what is coming.

Then, in June 2023, Microsoft expanded the availability of the product to an “invited” list of around six hundred customers. Microsoft said they also expect to release Microsoft 365 Copilot in the “coming months” but realistically I think that this is still nine to twelve months away, though I expect the private preview will be available to more organisations around the time of Microsoft Ignite at the back end of 2023.

Whilst we hate to wait – there is a lot of preparation that most organisations will need to do to plan, prepare (and pay) for Microsoft 365 Copilot to get the best value from it.

We also now know that Microsoft 365 Copilot will set you back around $30 pupm based on the pricing Microsoft announced back in June 2023.

#2 – Quality of your data will be critical to success of Copilot

Microsoft 365 Copilot is powered by a large language model (LLM) that can access and analyse information from the Internet (it’s built on ChatGPT-4) but most importantly (and the main differentiation of this and ChatGPT), your organisational data.

Microsoft 365 Copilot will be deep rooting into your Office 365 environment, giving it the ability to leverage your Outlook messages, Teams chat, calls and meetings, OneDrive and SharePoint documents, Loop components, CRM data (Dynamics 365), Azure Files, and other internal and external data (via plug-ins) that it is permitted to access – and act on this data (at your command) to provide you create new content (from multiple sources), analyse data, compare content or re-write work directly from within your Office applications and services.

The other thing that stands Microsoft 365 Copilot aside from other AI tools like ChatGPT is a new indexing tool coming to Microsoft 365 called Semantic Index for Copilot, which is a sophisticated map of all your user and company data. For example, when you ask Copilot about the “March Sales Report,” it doesn’t simply look for documents with those words in the file name or body, it instead understands that “sales reports are produced by Kelly on the finance team and created in Excel.” And it uses that conceptual understanding to determine your intent and help you find what you need.

Sounds incredible right? Yes, but Microsoft 365 Copilot’s performance will depend primarily on what you ask it to do (more on that later), and the quality and completeness of your data. If your data is inaccurate, has multiple conflicting versions, or the permissions/access control are not correct, it may not give you the best results or even be able access the information. There is also the danger that it will have access to things you think it shouldn’t if your data governance and protection need work!

Therefore, if you do nothing else while you wait patiently for it, you need to ensure that your data is clean, updated, and consistent. The quality and security of your data has never been so important.

This is something that will need addressing and it is something that Microsoft strongly recommend doing now (while you are waiting for Copilot to be available).

Teh success of Microsoft 365 Copilot within your organisation will not be Copilot itself - it will be your organisational data that Copilot relies upon to do its job.


#3 The impact of Copilot will be huge for everyone.

We’ve all (most likely) used ChatGPT or Bing Chat Enterprise to help us write or summarise text, but with Microsoft 365 Copilot, employees will be able to get a jump start into whatever task they are starting or finishing.

This is because, with Copilot, Microsoft have not just added a tool that can access Generative Chat services (think Bing Chat Enterprise – which is powered by ChatGPT4).

Once you have your hands on Microsoft 365 Copilot, employees will be able to focus on the part of work that needs real human and skilled input, using the power of AI to get started quicker, improve quality of our work, and spend less time on mundane tasks. Microsoft 365 Copilot should be able to assist people in creating high-quality content in a a much shorter amount of time.

Using AI to improve how we work – Image (c) Microsoft.

You will have seen from the demos that every Office app will have a Copilot button, which once clicked will call your Copilot assistant’s chat box right from within your application.

For example….

  • In Excel – Copilot can help analyse data and generate charts, creating formulas from free text input, visualise information better or look for trends across different cells, sheets, or workbooks. It will also be able to help with data management by suggesting content and formatting options for your spreadsheets
  • In Word it will help you write documents, curate executive summaries, create proposals or summarise from emails, presentations, or meeting notes. It will be able to write, edit, summarise, and creates right alongside you with only a brief prompt. Copilot will help you create a first draft of document, bringing in information from across your organisation and the internet as needed. Copilot can add content to existing documents, summarize text, and rewrite sections or the entire document to make it more concise.
  • In PowerPoint – Copilot can help you turn your ideas into stunning presentations. Copilot will be able to transform existing written documents into decks complete with speaker notes and sources or start a new presentation from a simple prompt. It will be able to condense lengthy presentations at the click of a button and let you use natural language commands to adjust layouts, reformat text, and perfectly time animations. Microsoft call it your “storytelling partner”
  • In Outlook – According to a report by McKinsey, the average employees spend 28% of their time reading and responding to emails. Copilot will help you triage your inbox, summarise long email threads, and generate replies for you. Copilot will also help you with tasks such as scheduling meetings, creating tasks, and setting reminders and can also help with email management by suggesting content and formatting options for your messages.
  • In Teams – Copilot will help you summarise and prepare for meetings by combing through all your documents, emails, meetings, files, and resources to get you information you need that is highly relevant. It can streamline tasks such as scheduling meetings, creating agendas, and taking notes during meetings. It can also help you with tasks such as creating tasks, setting reminders, and managing your to-do list. Copilot can also help you with team collaboration by suggesting content and formatting options for your messages.
Copilot won't be limited to Microsoft 365 either. Copilot is coming to Dynamics 365, Teams, Viva and of course Power Platform. Copilot is also coming to Windows 11, Bing and of course their developer tools GitHub. There's even a Security Copilot for your Microsoft 365 Admins and SOC.

#4 Copilot “should” pay for itself.

Watch the sizzle video again – Microsoft 365 Copilot will be able to do all the things shown here just by chatting to the Copilot chat bot. it and will also suggest things proactively.

At $30 per user per month, this can add a lot of cost to your cloud subscriptions, but rest assured, Copilot will save vast amounts of wasted time, which will increase productivity (letting people work on other things). Copilot is there to aid every person do almost any task in any app.

For example

While you may not be able to test this until you have your hand on a pilot yourselves, most of the organisations I have spoken to know that eventually investment in AI has the potential to more than pay for itself. With Microsoft 365 Copilot, this $30 (£25) pupm, should improve output and productivity, save time (which saves money) and enabled people to get more done quickly (which saves money) depending on how you look at it to more than £25 pupm in investment.

So, £25 a month is around 75p per day. If you have someone earning £50,000 a year, and they work ~250 working days then this is about £200 a day or £25 an hour.

Now, say they host/run TWO meetings a month and spend 30 mins writing up minutes and action plans after the meeting – then that’s about one hour @ £25 cost.

If, instead of doing this themselves, Microsoft 365 Copilot could write up the minutes and take actions just for that one meeting then we have technically saved that £25 for an investment of £25 (per month) – so we have already broken even after one Copilot run meeting!

Once you’ve run a pilot and tested this out, I am pretty certain almost every person or role would benefit from Copilot and even if not everyone, you’ll want to look at a time and motion study (or mini assessment anyway) and look at the ways Copilot can squeeze an additional 30 mins a day in time back or revenue generating tasks.

#5 – It won’t be perfect so make sure you “check it’s work”

Like all transformative technologies, there are tasks that AI is not well suited for, so it’s important to be aware of the potential drawbacks.

AI-produced content and outputs may contain inaccuracies, biases, or sensitive materials because they were trained on information from the internet, as well as other sources. AI may not know about recent events yet, and struggles to understand and interpret sarcasm, irony, or humor. Please remember that it’s not a person.

Microsoft advise that “It’s important that you review any content the AI generates for you to make sure it has accurately produced what you wanted.” – this means you are responsible for the content and checking its sources!!

Remember again, that Copilot’s ability to do the best job will be reliant on what you ask and where the data comes from that it uses, so remember – rubbish in, rubbish out. Your pilot and testing of Copilot are critical in making sure users get the best experience.

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Microsoft are hosting a Windows and Surface ‘AI’ event’ on 21st September

New devices? More AI? What is coming to Windows 11 and Surface?

Microsoft has announced that they are holding what they describe as a “special event” on September 21st in New York City. Whilst no formal details have yet been shared (or leaked on social media), the expectation is that this will focus on the unveiling of new Surface products (this usually happens around this time), and we expect there to also be an AI-Infused theme to the announcements.

What will Microsoft announce on the 21st of September?

We don’t know officially, however what I expect is that they will use to announce a refresh of several of their existing Surface devices which didn’t get the “refresh love” last October. As such, I would expect Microsoft to formally announce.

  • Surface Laptop Studio 2 – since V1 has now been discontinued.
  • Surface Laptop Go 3– there is lots of hope this will have an ARM variant though from what have heard they are sticking to Intel.
  • Surface Go 4 – again hoping for an ARM variant this year but think I’ll be disappointed.

I’m not expecting a Surface Pro 10 or Surface Laptop 6 to be annouced at this event and have heard this is more likely in the Spring 2024.

There will no doubt be a big focus on AI this year. Last year, with the announcement of Surface Pro 9 5G (which is ARM powered and I am using today), was the first of its kind to feature on chip AI capabilities which in turn enable a bunch of AI enhanced video and audio enhancements known as Windows Studio Effects. Surface Pro 9 5G’s front-facing camera it’s enhanced and assisted by a Neural Process Unit (NPU), that powers feature such as automatic framing, hardware-based background blurring and sustained eye contact during video calls all of which work much better than the native teams (software) experience – the automatic framing super smooth.

I expect all devices announced from this point forward to leverage this on-chip NPU technology.

Sustainability will be front a centre

I also think that the new devices will be even more sustainable – lower power, longer battery life, lower carbon and more repairable. Microsoft are committed to Surface being 100% recyclable by 2030.

AI will be everywhere

I am also confident that Microsoft will use this opportunity to highlight the recent advancements in AI.

Windows 11 will very soon get Copilot and will leverage unique capabilities in the new Surface portfolio and upcoming updates to Windows 11, Bing Chat Enterprise which leverages the deep integration of OpenAI’s ChatGPT-4 chatbot technology into Microsoft’s Enterprise Search and Bing.

I aslo hear will see demos of third party integration into Windows Copilot from the likes of Spotify, Adobe and others. For Windows Copilot to really make an impact, third-party plugins will be a key part of the Windows Copilot System.

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Cisco XDR uses Cohesity to help protect your org from ransomware

Cisco has added ransomware detection and recovery support to its recently unveiled Extended Detection and Response (XDR) system.

Ransomware is a type of malicious software that encrypts the end user’s device and data and demands a ransom for its decryption. Ransomware attacks can cause considerable damage to businesses and organisations, disrupting their operations and compromising their data. To combat this threat, Cisco has now introduced a new solution that integrates with their new Extended Detection and Response (XDR) solution with Cohesity’s DataProtect and DataHawk offerings.

Cisco’s XDR system is a cloud-based platform that combines multiple security products and telemetry sources to detect, analyse, and respond to threats across the network and endpoints. As Cisco announced the General Availability of their XDR platform, they also announce that they have added ransomware detection and recovery support to their XDR system, enabling Security Operations Center (SOC) teams to automatically protect and restore business-critical data in the event of a ransomware attack.

This feature is made possible by integrating Cisco’s XDR system with Cohesity’s DataProtect and DataHawk offerings, which are well established and trusted, infrastructure and enterprise data backup and recovery solutions. These provide configurable recovery points and mass recovery for systems assigned to a protection plan and can preserve potentially infected virtual machines for forensic investigation and protect enterprise workloads from future attacks. 

Cisco said that the exponential growth of ransomware and cyber extortion has made a platform approach crucial to effectively counter adversaries. It also noted that during the second quarter of 2023, the Cisco Talos Incident Response team responded to the highest number of ransomware engagements in more than a year.

The integration of Cisco’s XDR system and Cohesity’s solutions is designed to help Security Operations Centre (SOC) teams and IT to automatically detect, snapshot, and restore business-critical data at the very first signs of a ransomware outbreak; often before it has had a chance to move laterally through the network to reach the high–value assets.

In the announcement, Cisco and Cohesity said that they already have a long-standing partnership, with over 460 joint customers. Cisco have said that the Cohesity Cloud Services package will also be able to be sold by their Cisco channel partners like Cisilion later in 2023. The Cohesity Cloud Services include data security and management as well as threat defense, data isolation and backup/recovery. Cisco have also said that the software can be deployed and hosted on both Microsoft Azure and Amazon Web Services (AWS) via their marketplaces.

This brings more features to Cisco’s XDR service (a competitive landscape where they compete against the likes of Microsoft, Sentinel One and Palo Alto) and brings together a myriad first-party Cisco, and third-party security products to control network access, analyse incidents, remediate threats, and automate response all from a single cloud-based interface. The offering gathers six telemetry sources that SOC operators say are critical for an XDR solution: endpoint, network, firewall, email, identity, and DNS, Cisco stated in the announcement.

Part of Cisco’s growing Security Portfolio

The Cisco Security portfolio is a comprehensive set of solutions that work together to provide seamless interoperability with your security infrastructure, including third-party technologies. Their growing portfolio covers various aspects of security, such as network security, user and endpoint protection, cloud edge, advanced malware protection, email security, web security and workload security. The Cisco XDR system is part of this portfolio and integrates with other Cisco products and services to detect, analyse, and respond to threats across the network and endpoints.

Cisco XDR system can leverage the threat intelligence from Cisco Talos – the cloud-based platform known as Cisco SecureX, as well as the backup and recovery solutions from Cohesity to provide a powerful and proactive defense against ransomware and other advanced threats. Cisco XDR system also supports third-party integrations with other security vendors, including Microsoft, Splunk and many others.

Cisco have, and continue to invest heavily in their end-to-end security portfolio and their XDR solution (as of December 2022) is on the cusp of moving into the Leaders Quadrant in the Gartner Magic Quadrant for Endpoint Protection.

Cisco's XDR play competes against other industry leading XDR vendors including Sentinel One Microsoft Defender, Crowdstrike Falcon, Palo Alto Cortex XDR and Trend Micro Vision One.  

Cisco are on the verge of become a leader in the Gartner Magic Quadrant for Endpoint Protection.

Conclusion

Ransomware is a serious threat that requires a comprehensive and proactive solution. Cisco’s XDR system, integrated with Cohesity’s DataProtect and DataHawk offerings, provides a powerful way to detect, prevent, and recover from ransomware attacks.

For organisations with a fragmented security portfolio and those heavily invested in Cisco infrastructure, Cisco’s XDR can be an excellent choice for organisations that need to increase visibility and simplify the detection and remediation time with the integration of XDR with the rest of their Cisco Security portfolio – enhancing the visibility, automation, and effectiveness of security operations.

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Key takeaways from Cisco’s 2023 Network Trends Report

Cisco has just published their 2023 Global Networking Trends Report. This report covers some of the emerging networking trends in the multi-cloud world, and how they affect the IT operations and security of organisations. The report is twenty-one pages long and covers some interesting trends and observations from more than 2,500 IT leaders in 13 countries across North America, Latin America, Asia Pacific, and Western Europe (including the UK).

Image (c) Cisco

My key take aways from the report

  • Hybrid work and multi-cloud adoption are driving the need for innovative approaches to securely connect remote workers to corporate data and assets distributed across multi-cloud environments with a huge need (40% of respondents) to de-silo operations and bring together network and security controls and visibility.
  • Cisco says that “providing secure access to applications distributed across multiple cloud platforms” is the top challenge cited by 41% of networking professionals, followed by gaining end-to-end visibility into network performance and security (37%).
  • Growth and demand for SASE. SASE (Secure Access Service Edge) is a convergence architecture that delivers simplified and consistent security and performance for multi-cloud access and hybrid work. Cisco are a leading vendor in the SASE space which combines SD-WAN (Software-Defined Wide Area Network) and SSE (Security Service Edge) into a single, integrated SaaS security offering.
    • In the report, Cisco highlighted that 47% of respondents expect to connect their branches and remote clients using a SASE model by mid 2025, while 59% said that they will be prioritising centralising and consolidating cloud security over the same period.
  • Extending SD-WAN connectivity consistently across multiple clouds can automate cloud-agnostic connectivity and optimize the application experience. 53% of respondents prioritise integration with cloud service providers for this purpose5.
  • End-to-end network visibility and predictive analytics are essential for ensuring a consistent user experience across the complex digital service delivery chain, especially around SaaS apps with 51% of respondents prioritising end-to-end network telemetry and visibility. 47% of respondents said they will be prioritising predictive network analytics.
  • More organisations are multi-cloud than ever before with 92% of organisations reporting that they use more than one public cloud service (includes SaaS, IaaS and PaaS).

How Cisco Technology can help address these challenges

Cisco provide a comprehensive portfolio of products that can help organisations address many of the challenges of multi-cloud networking and security which fall into the SASE and SD-WAN categories. These include:

  • Cisco SD-WAN with edge security stack or SD-WAN with Umbrella Cloud Security (SASE) both leverage the Cisco Identity Service Engine’s Security Group Access Control Lists for segmentation policy management and enforcement across the WAN.
  • Cisco SD-WAN integrated with Cisco Umbrella SIG for a cloud-delivered SASE model that seamlessly secures access wherever users and applications reside.
  • Cisco Cloudlock, – Cisco’s cloud-native cloud access security broker (CASB) that helps secure your use of SaaS applications 
  • The Cisco SD-WAN and these SSE collaborations provide a range of SASE deployment options for our Partners and Managed Service Providers (MSPs), allowing them to utilize a mix of networking and cloud security solutions to offer multiple managed options to enterprises at various stages of their SASE journey 3.
  • Cisco Secure Access Service Edge (SASE) is a cloud-native platform that combines SD-WAN, SWG (Secure Web Gateway), ZTNA (Zero Trust Network Access), DNS-layer security, CASB (Cloud Access Security Broker).

The table below shows the key challenges discussed in the report and the corresponding solutions from Cisco that can help address them:

ChallengeSolution
Providing secure access to applications distributed across multiple cloudsSASE (Secure Access Service Edge), a convergence architecture that delivers simplified and consistent security and performance for multi-cloud access and hybrid work. SASE It combines SD-WAN (Software-Defined Wide Area Network) and SSE (Security Service Edge) within Cisco’s cloud platform
Gaining end-to-end visibility into network performance and securityCloud-based network detection and response solutions, such as Cisco Secure Cloud Analytics, which provides visibility and threat detection for an organisations’ network across public, private, and hybrid cloud environments.
Extending SD-WAN connectivity consistently across multiple cloudsSD-WAN multi-cloud integrations, which allow networking and cloud teams to accelerate and automate extensions from enterprise sites to various cloud providers and other enterprise sites through Internet, interconnect, or colocation and cloud provider networks.
Siloed cloud, network, and security operationsCloud-centric operating model, which brings cloud operating model principles to the network and across the entire cloud/network IT stack, enabling more integrated workflows and better collaboration between network, security, and cloud operations.
Visibility into end user experience and performance of multiple Cloud SaaS appsCisco ThousandEyes provides real-time and historic view into the availability of thousands of different SaaS apps. It allows IT to monitor all employee’s user’s digital experience against software as a service and on-prem applications, regardless of where users are, through the essential elements of your SASE architecture. With ThousandEyes, organisations can gain back visibility and control over SaaS applications and ensure that they are performing optimally.
Table 1 – How Cisco technology addresses the challenges of securing and managing Networking and Security across multi-cloud environments,

Summary

Cloud is the new data center, Internet is the new network, and cloud offerings dominate applications. By gaining a view of global Internet health and the performance of top SaaS applications, IT teams can proactively detect and remediate major unexpected network or application issues affecting them as soon as they happen.

Based on the report, Cisco say that organisations can mitigate against many of the challenges discussed by adopting a cloud-centric operating model that brings cloud operating model principles to the network and across their entire cloud/network IT stack. This can enable more integrated workflows and better collaboration between network, security, and cloud operations.

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Microsoft Loop is now in the Microsoft Store

Microsoft Loop is a newish Microsoft 365 app designed to help people collaborate and organise content from various Microsoft 365 apps into different collaborative workspaces and pages. Loop can be used as its own app for simple and group collaboration, or for keeping, organising and consolidating your content from your different ‘loops’ in a central place.

What is Loop?

Microsoft launched Loop (in preview) back in March this year and (whilst still officially in preview), now has its own dedicated app in the Microsoft Store (as well as being available in iOS and Android).

  • Microsoft Loop is now available through the Microsoft Store though it’s really just a progressive web app.
  • Loop consists of workspaces, pages, and components that stay up to date across different applications.
  • Microsoft Loop is designed to enhance Co authoring and editing of “components” across Microsoft 365 apps.

Loop components, pages and spaces can be created directly from within the Loop App (which is essentially a progressive web app) ontent within a project can be converted into a Microsoft Loop component. Those components can then be shared with a group of people or any individual. Importantly, you can share part of a project or a specific component with someone rather than having to share an entire workspace or project.

Microsoft Loop

Loop is now in the Microsoft Store

You can now get the Loop app from the UK Microsoft Store – there are also apps for iOS and Android. You can also use Edge and pin it as an app (which essentially has the same effect).

“Microsoft Loop is a transformative co-creation experience that brings together teams, content, and tasks across your tools and devices. Loop enables you to organize your thoughts, content, and resources as your project evolves. Loop’s portable pieces of content (components) synchronize across apps and stay up to date wherever they are shared across Microsoft 365.”

Microsoft Loop works for both personal and work accounts.

What else can Loop Do?

I covered Loop in more detail in a previous post which you can access here

My friend Darrell (Modern Work Mentor) also has a series of awesome videos and articles on Loop which you can access below.

Modern Work Mentor
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Bing Chat Enterprise is now available “free” to businesses

Microsoft have unveiled another way for employers to empower their workforce with the announcement and preview availability of Bing Chat Enterprise by giving them better answers, greater efficiency, and new ways to be creative. Microsoft say it’s “Secure AI-powered chat for work.”

Bing Chat Enterprise | Microsoft

Secured with Microsoft Entra – Conditional Access

Bing Chat brings the power of generative AI to work, however, consumer Generative AI services like ChatGPT and Bing Chat (consumer), are helping people get answers, generate code, content and find things, but using these consumer servers for work, inadvertently puts corporate data at risk since it’s being shared with public AI services which use your data and your searches to train and teach their language models.

This is where Bing Chat Enterprise comes in! With Bing Chat Enterprise, organisations gets all the goodness of “AI-powered chat for work” with the commercial data protection organisations demand. “What goes in—and comes out—remains protected”, Microsoft say, which means employees get secure and managed access to better answers, greater efficiency, and new ways to be creative. User and business data is protected and will not leak outside the organisation, and chat data is not saved, viewed or accessible by Microsoft or used to train their language models.

What’s more, access to Microsoft Bing Chat Enterprise is secured and governed for seamless, managed access to using Microsoft Entra ID (Azure Active Directory) and organisations can also customise “Microsoft Search” to build out and map business answers within the Microsoft 365 Admin Centre.

How do you enable Bing Chat Enterprise?

To enable this, you need to ensure that Microsoft Search has not been disabled in your tenant and then go to https://aka.ms/TurnOnBCE as a Tenant Admin in Microsoft 365 and then enable the Bing Enterprise Chat feature as shown below ⬇️. The settings can take up to 4 hours to apply….

Enabling BCE in Microsoft 365 Admin Centre

How does Bing Chat Enterprise Work?

Video (C) Microsoft.

Privacy and Data Protection

Because workplace chats might contain sensitive data, Bing Chat Enterprise is designed with commercial data protection in place to keep organisational data safe.

Chat: When users ask questions in chat, it’s called a prompt. Those prompts can send generated searches (also known as queries) to Bing, and the resulting answer is called a response. User and business data is protected and won’t leak outside the organization. What goes in—and comes out—remains protected. Chat data isn’t saved, and Microsoft has no eyes-on access to it—no one sees it. And your data isn’t used to train the underlying models.

Search: Any searches generated by Bing Chat have workplace identities removed before they’re sent to Bing. The searches aren’t linked to users or business by Bing and any searches sent to Bing are under the terms of the Microsoft Services Agreement and covered by the privacy statement.

Organisational data: Bing Chat Enterprise doesn’t have access to organisational resources or content within Microsoft 365, such as Word documents or PowerPoint presentations. Only content provided in the chat by users is accessible to Bing Chat Enterprise.

Plugins: Importantly, Bing Chat Enterprise doesn’t have plugin support to prevent any commercial data from being sent to any external providers.

Chat history: Bing Chat Enterprise doesn’t retain chat prompts or responses. With Bing Chat history disabled for Bing Chat Enterprise users, no previous chats are maintained or available to users.

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Microsoft 365 Copilot pricing finally been announced.

Back in March, Microsoft announced the upcoming availability of Microsoft 365 Copilot, an AI powered service that would bring generative AI features into Word, Excel, PowerPoint, Outlook, Teams, and the rest of the Microsoft Cloud which has the potential to fundamentally change the way we work with apps, data and services and ever…

CoPilot will work alongside your Microsoft 365 apps and services and leverages the same built in security and privacy in mind so that data is always safe. It respects existing Microsoft 365 security and privacy settings as well as respects individual and group permission policies. This means that you can use it to generate reports, summaries, or other documents without worrying about data leaks or unauthorised access.

How much will Microsoft 365 Copilot cost?

Until now, there has been no indication as to pricing or available (Microsoft 365 Copilot is currently in a closed private preview), but this week, Microsoft used their global partner conference to announced pricing.

Microsoft 365 Copilot for commercial customers will cost an extra $30 per user per month on top of what organisations pay for their Microsoft 365 licenses. There is also minimum base license requirement (for the add on) of Microsoft 365 E3, E5, or Business Standard or Professional, though I expect that large enterprise organisations will be able to get a cheaper rate on Enterprise Agreements.

Microsoft 365 Copilot will cost
$30 per user per month for commercial customers.

What about other Sectors?

Pricing for Public Sector, Healthcare/NHS, Edu and Not for Profit has not yet been announced.

Cheaper than “expectations“?

Rumours of what organisations in the Early Access Program (EAP) had been paying led to speculations that costs could be closer to $40 per use per month so this price is actually lower that what some thought, though other rumours suggested Microsoft “might” bundle it in Microsoft 365 E5.

What do you think – how much were you expecting Microsoft 365 Copilot to cost?

When will Microsoft 365 Copilot be available?

No dates have yet been annouced for wider preview, public preview or General Availability (which is the cycle Microsoft usually follows for new products and services.

Microsoft 365 Copilot is still currently early access preview testing (EAP) with 600 paying enterprise customers.

Bing Chat Enterprise

Microsoft also yesterday announced Bing Chat Enterprise, a new version of the ChatGPT-4 powered Bing Chat service that is now built into their Edge browser and Windows 11 (currently in preview). Bing Chat Enterprise’s main difference will be its privacy model which will ensure user and business data are protected and will not leak outside the boundaries of the organisation.

Bing Chat Enterprise

“Bing Chat Enterprise gives your organization AI-powered chat for work with commercial data protection,”

Yusaf Mehdi and Jared Spataro |Microsoft

Microsoft said that unlike it’s AI rivals “Chat data is not saved, and Microsoft has no eyes-on access, which means no one can view your data. And your data is not used to train the models.”

Bing Chat Enterprise will be “free”

Unlike Copilot, Bing Chat Enterprise will be available to existing Microsoft 365 customers at no additional cost, and Microsoft also said that they also plan to offer a standalone version for $5 per user per month.

Data privacy has been a major concern for many companies, who are putting in contols to stop employees using generative AI chat tools. Global organisations including Samsung, Verizon, JPMorgan Chase, Citigroup, and Goldman Sachs are all among the companies that restricted or banned the use of public verisons of Bing Chat, ChatGPT, Google Bard etc. Bing Chat Enterprise’s privacy guard is designed to enable organisation to leverage these AI tools with peace of mind.

When will Bing Chat Enterprise be available?

Bing Chat Enterprise is currently available in preview and is accessible from within Microsoft Edge or bing.com/chat.

When Windows Copilot (not to be confused with Microsoft 365 Copilot) is released to the public in a Windows update later this year, Bing Chat Enterprise will also be available from within Windows 11. You can test out Windows Copilot today as a Windows Insider.

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Azure Active Directory is now “Entra ID”

Today, Microsoft have announced the next milestone in their expanded vision for the unified secure access with some huge changes to their unified access and security offering Entra which has now become the brand name for all things identity and access management. Along with that is a name change to Azure Active Directory to Entra ID.

Is Azure AD discontinued?

No… This is a name change that is a result of the shift to a truly end to end multi cloud identity and access solution that spans beyond simply Microsoft 365 and Azure. The name change is designed to reflect it’s new and enhanced capabilities.

In the last 12 months, we saw an average of more than 4,000 password attacks per second, an almost threefold increase from the 1,287 attacks per second we saw the previous year.

Microsoft Security Intelligence Report

With this they have announced they are expanding their Microsoft Entra suite into the Security Service Edge (SSE) category with the launch of two new products.

Microsoft Security Service Edge
  • Microsoft Entra Internet Access and
  • Microsoft Entra Private Access.

Microsoft Entra Internet Access is an identity-centric Secure Web Gateway that protects access to internet, software as a service (SaaS), and Microsoft 365 apps and resources. It extends Conditional Access policies with network conditions to protect against malicious internet traffic and other threats from the open internet.

Microsoft Entra Private Access is an identity centric Zero Trust Network Access that secures access to private apps and resources. Designed to reduce operational complexity and cost by replacing legacy VPNs with simple yet granular security to ensure that any user can quickly and seamlessly connect to private apps across hybrid and multi cloud environments, private networks, and data centers from any device, from any location and from any network.

The goal and vision of Microsoft here is to help organisations secure access to any app or resource, from anywhere. Microsoft say in their security blog that the flexible work arrangements we have become accustomed too, along with continued increase cloud adoption continue to put strain on traditional and legacy corporate networks and network security approaches. Using VPNs to backhaul traffic to the legacy network security stack weakens security posture and damages the user experience while using siloed solutions and access policies leaves security gaps.

Both are now in preview….

The renaming of Azure Active Directory (Azure AD) to Microsoft Entra ID was also announced which Microsoft say has been done as Microsoft to simplify the product naming conventions and to unify their expanded product family. The change was made as Azure AD now supports multi-cloud meaning the name Azure AD no longer represented the breadth of its offerings.

Azure AD is now Entra ID

Personally not a fan of the name change even though their reasoning makes sense… Everyone knows what Azure AD is (or maybe that’s the problem… they think they do!)… Even Microsoft Teams wasn’t sure about it.!

😂

Microsoft say that that the currently capabilities and licensing plans, sign-in URLs, and APIs will remain unchanged, and all existing deployments, configurations, and integrations will continue to work as before.

You can read more about these recent changes and announcements here.

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What is Microsoft Orca AI?

In late June 2023, Microsoft quietly annouced their new AI language model Orca — a new open-sourced development in the field of Al that can imitate the reasoning of large foundation models in a much smaller footprint, which may revolutionise development of generative AI technology…..

This new AI model is designed to solve many of the limitations of using smaller language models and revolutionise the Al industry.

Orca will do this by “imitating” the reasoning processes of GPT-4 into smaller language models making it more efficient and effective is specific and niche use cases and in more localised instances.

Built in Microsoft and OpenAI partnership

The development of Orca is part of the ongoing collaboration between Microsoft and OpenAI, which has led to the creation of a new AI model that can replicate the intricate reasoning and complex instructional processes of GPT-4, and able to house billions of parameters.

Orca is a 13-billion parameter model that learns to imitate the reasoning process of LFMs

Microsoft

Microsoft say that with the help of GPT-4, Orca is capable of learning explanations, step-by-step thought processes, and other complex instructions.

What makes Orca AI different?

What makes Orca AI different from other AI models is its unique learning approach. Orca will learn by emulating the reasoning processes of large-scale language models.

This approach will enables Orca AI to understand and replicate the reasoning steps of these models, thereby enhancing its own reasoning capabilities. This learning mechanism is big change from the conventional AI models, and since Orca is much smaller in size, it will not need as much computational resources to operate and is said to be equal in performance with large foundation models (LFM) and Large Language Models (LLM) such as #GPT-4.

The video below explains this in more detail.

Microsoft Orca (source: The Road to AGI)

Orca is the first small parameter model to replicate, not only the patterns and output created by large parameter modules, but also to imitate the reasoning process of these models, all while maintaining a much smaller overhead.

Orca can also be optimised for specific tasks and trained using large language models like GPT-4.

Microsoft is investing heavily in AI and are working on multiple AI projects and tools to further enhance, innovate and differentiate their products and services, and Orca is another step in that direction.

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Copilot for Windows is now available for Windows 11 Insiders

The latest Windows 11 preview build, which is now available to Insiders in the Dev Channel, ships with the first “beta” version of Windows Copilot, which is powered by the same AI technology that Bing Chat uses. 

Microsoft initially annouced Windows Copilot last month at Build, and said it would be available in preview from June. In today’s Dev build (23493), Windows Copilot is available to preview, and is expected to roll out to all users later this calendar year.

Using Windows Copilot

Windows Copilot can be launched from the Taskbar and appears as a sidebar app that is docked to the right of your screen. Windows Copilot can do pretty much everything Bing Chat does, but also brings new experiences specifically for Windows 11. Whilst limited in this initial release, Windows Copilot supports commands such as:

  • “Change to dark mode.”
  • “Turn on do not disturb.”
  • “Take a screenshot”
  • “Summarise this website” (which uses an active tab in Microsoft Edge)
  • “Write a story about a dog who lives on the moon.”
  • “Make me a picture of a serene koi fishpond with lily pads
Windows Copilot Beta

As you can see in the above screenshot, Windows Copilot does not appear on top of apps, but is instead docked to the right side of the screen so that you can use it without it getting in the way. This builds on Windows 11`s ability to work with other apps side-by-side.

As it stands today, the side bar is really just Edge running in a window, rather than a full native Windows App, and it just look just like (since it is) BingChat. Hopefully over time, this will be polished to look a bit more Windows 11 like, rather than just BingChat in a sidebar… But this is an initial release…

Asking a command like “Take a screenshot”, not only gives instructions on how to perform that task, Copilot also opens or performs the relevant task for me. Like I say, these are simple interactions in this initial release.

Windows Copilot in action.

Feedback: I’d like the option to be able to turn off the confirmation unless Copilot isn’t sure of my command, this would make Copilot more streamlined and mean I dont have to confirm. Maybe show me how to open or peform the action (that is useful) but do the task first!

Current Limitations

This initial version of Windows Copilot preview is missing a few of the things that were annouced last month, including third-party application support. There’s also still only a handful of settings and tasks it can perform – the aim of this beta is of course to get user feedback from the Windows Insider community (it’s far from ready for general availability).

Windows Copilot also requires you to be using Microsoft Edge (version 115 or higher). Edge is required since Windows Copilot is an extension of Microsoft Edge and uses WebView2 to display the chat window inside the Windows Copilot sidebar. It’s essentially BingChat currently, but again, it’s early days and this far from ready for mainstream release (it’s an early preview).

Microsoft said that Windows Copilot’s first preview doesn’t have everything shown at their Build conference. It cannot be used to try third-party plugins from OpenAI or modify advanced Windows Settings…. Yet!

They have said that new features or “actions” will be added over time as Microsoft continues to work on the update.

Availability

Copilot in Windows in preview is being rolled out gradually to Windows Insiders in select global markets. The initial markets for the Copilot in Windows preview include North America, United Kingdom and parts of Asia and South America. It is Microsoft’s intention to add additional markets over time.

I will be attempting a hands on video with the new Windows Copilot soon. In the meantime, check out more on this in the official Microsoft Blog.

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Teams Meetings now support animated backgrounds

Teams Animated Background

As well as launching avatars last month, Microsoft has just released (in Preview) animated backgrounds in Teams meetings. It’s designed to refresh the meeting experience by allowing users to change their existing background with “a dynamic animation for a more immersive virtual environment.”

Available to all Teams customers (commercial not personal), this brings a currently limited set of animated backgrounds to bring “creativity and personalisation to the Teams meeting”. Currently, it is only possible to select from the pre-defined backgrounds though we expect the ability to have company-wide a custom animated background to also be supported soon.

Using Animated Backgrounds in Meetings

Before you join: To use this new feature, upon joining a Teams meeting, you need to navigate to Effects and Avatars > Video effects and select one of the new animated background on the pre-join screen before you join the meeting.

Teams Animated Backgrounds

When in a meeting: To use these when you are already in a meeting, you can click More > Effects and Avatars > Select a background can be used to add an animated background.

What images are compatible with Teams animated backgrounds?

Currently, only the stock animated images provided by Microsoft are supported. We expect organisations will have the ability to upload their own soon!

Known issues and limitations.

Microsoft have said that the following limitations apply to using animated backgrounds.

  • Animated backgrounds are not available on low-end devices – min requirement of 8GB RAM and CPU with 4 logical processors.
  • Only pre-defined backgrounds from Microsoft are currently supported.
  • Using video filters may slow down background animation, if your machine has a high workload and lots of apps running.
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Windows 11 22H2 Config update rolling out to Release Preview Ring.

Windows 11 version 22H2, has started it’s rollout and of a huge configuration change, which brings loads of changes. After initially being released to Beta and Dev Windows Insiders, it is now rolling out to the Release Preview Channel with build number 22621.1926.

As well as the usual security updates and performace tweaks, the key changes and updates in tbis update include:

  • NEW Quick access to your Microsoft account information with notification badging
  • NEW redesigned in-app voice command help page
  • NEW ability to authenticate across Microsoft clouds
  • NEW Live captions languages added
  • NEW text selection and editing options in voice access commands
  • NEW VPN status icon in system tray
  • NEW ability to copy 2FA code information
  • NEW Multi-app kiosk mode
  • NEW USB4 settings page
  • NEW Live Kernal Dump collection in Task Manager
  • IMPROVEMENTS to Microsoft Defender for Endpoint
  • IMPROVEMENTS to Voice access with command support for a number of English dialects
  • IMPROVEMENTS to several simplified Chinese fonts and the IME
  • IMPROVED System Tray setting for adding seconds on the clock
  • IMPROVED sharing of files from File Explorer to Outlook
  • IMPROVED touch keyboard display settings
  • IMPROVED search within Settings
  • IMPROVED search suggestions
  • IMPROVED performance for high report rate mice
  • CHANGE to PRT SCR button which now opens Snipping Tool by default
  • CHANGE to the limit for Multitasking tabs to twenty

You can check out the full Microsoft Blog here

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Goodbye Cortana…hello Windows Copilot

Logo of Microsoft Cortana

While not especially surprising given its lack of attention, Microsoft has quietly announced that it “will no longer support Cortana in Windows as a standalone app,” starting in late 2023 as we see the introduction of Windows Copilot which was announced at Microsoft Build last month.

Originally launching in 2014 for Windows and Windows Phone, Cortana was poised to be be the “the next big thing,” – a personal assistant to rival Apple’s Siri and Amazon’s Alexa, that could look up things, take notes, answer questions and even book things in your diary or read your emails. There was even an iOS and Android app and Cortana also made it’s way into Microsoft Teams as an assistant for video conferencing.

  • Cortana on Teams Rooms
  • Cortana on Windows 10
  • Cortana Apple iOS

Goodbye Cortana

Lack of investment, low consumer demand, and lack of “intelligent speakers” to allow Cortana to be heard. In 2020, Microsoft announced a new vision for Cortana instead positioning it as part of their “vision to deliver transformational AI-powered experiences in Microsoft 365 through Cortana, your personal productivity assistant for Microsoft Office and Teams“.

Earlier this year Microsoft announced they were dropping support for Cortana as an app on Apple iOS and Android and as of late 2023 it the final nail in the coffin will be it evicted from the Windows OS as well. I expect Cortana on Teams Rooms to be replaced by Copilot in Teams at some point though at this moment in time, Microsoft have said that “This change only impacts Cortana in Windows, and your productivity assistant, Cortana, will continue to be available in Outlook mobile, Teams mobile, Microsoft Teams display, and Microsoft Teams rooms.”

This year (and it’s only June), we have see the advent of Bing Chat (which is powered by ChatGPT- 4), voice access for Windows 11, Cortana’s voice functionality has all but now been replaced, as has its future.

Microsoft’s advice for anyone that still uses the Cortana app in Windows is to use something else!!

“We know that this change [removal or Cortana] may affect some of the ways you work in Windows, so we want to help you transition smoothly to the new options. Instead of clicking the Cortana icon and launching the app to begin using voice, now you can use voice and satisfy your productivity needs through different tools”.

Microsoft

Introducing Windows Copilot

At Microsoft Build, Microsoft announced that a preview version of Windows Copilot would be coming to Windows Insiders later this June (most likley for the US first, before rolling out to other regions).

Windows Copilot will centralised AI assistance across Windows. In conjunction with Bing Chat and both first and third-party plugins, it will enable people to interface with Windows and Windows apps and services using Copilot chat, rather trying to find what app to use, find settings or work out how to do something.

More on Windows Copilot in my previous blog post.

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Cisco Live 2023 – Cisco’s Key Announcements

Yesterday (6th June 2023) was the first day of Cisco Live which was hosted in Las Vegas.

CEO Chuck Robbins hosted the keynote, along with a host of product leads and Cisco executives who ran through their huge list of updates. The core focus for Cisco and the announcements made, were focussed on security, networking, cloud, AI, and sustainability. Some of the key announcements were:

  • Updates to their Full Stack Observability Platform (FSO), a cloud-based service that provides comprehensive visibility and insights into applications and networks.
  • Cisco Cloud Application Security, a new feature of their FSO ⬆️ that monitors and protects cloud applications from threats.
  • Cisco Networking Cloud, a unified cloud network management platform that simplifies connectivity and security across devices and networks.
  • Cisco Secure Access, a single sign-on solution that enables users to access any application from any device or network.
  • Cisco Multicloud Defense, a platform that unifies security controls across clouds and applications, with support for multiple firewalls.
  • Cisco Secure Firewall 4200, a new, faster, and more reliable firewall that works with their Multicloud Defense service
  • Cisco SOC Assistant, an AI-powered tool that helps security teams detect and respond to incidents, with optimized remediation tactics.

Cisco Key Themes

Chuck Robbins highlighted, Cisco’s five key themes going forward as:

  • Reimagine your applications.
  • Power your hybrid work.
  • Transform your infrastructure.
  • Secure your enterprise.
  • Your journey to sustainability.

Reimagine your applications

The first main product announcement was that of the general availability of Cisco’s Full Stack Observability (FSO) Platform which has been in preview for a few months.

The focus and need for FSO was positioned as the fact that “Every business is a digital business“. She discussed how that while having the right applications is critical to getting work done, they also need to work efficiently for people to be productive, wherever they work. Liz Centoni pointed out that the magnitude of apps used by businesses can “lead to an avalanche of data and insights that can be overwhelming, meaning delays in functions such as threat detection“.

Origibally announced last year, but now available to all, FSO is designed to let organisations gain insights and analytics almost any data source, helping reduce the number of monitoring tools needed, speed up support efforts and keep users online and productive. One of the key use cases for FSO is that in customer digital experience monitoring, whereby Cisco are able to measure predict and monitor the end-to-end user experience across various parts of a customer journey (for example, during an online e-commerce experience).

Joining FSO to Security, Cisco also announced that a new product – Cisco Cloud Application Security, is also coming FSO, which will bring a new layer of security insights into FSO to help understand, see, and act on threats affecting the organisation.

Power your Hybrid Work

The focus on this topic was really blended into Security and FSO which I cover later. There was not much talk about collaboration tools like Webex, though they did say that Webex was remains as a key part of Cisco’s collaboration strategy, which is now able to work seamlessly with Microsoft Teams with their support for Cisco Powered Teams Rooms. Cisco revealed how global organisations like Audi, Carhartt, and MGM Resorts International are using the end-to-end Cisco stack to enable hybrid work and improve productivity.

Journey to Sustainability

Sustainability was a key focus for Cisco, and they publicised a few key initiatives and some major pledges and initiatives to help both Cisco and their customers get greener, recycle more, and ensure sustainability manufacturer, supply chain and lifecycle management. “If you take our technology and put our ecosystem along it, it can help the transition to a modern and low-carbon economy” was a statement given by Cisco Chief Strategy Officer Liz Centoni.

Transform your Infrastructure

Jonathan Davidson, EVP and General Manager of Cisco Networking, announced the launch of Cisco Networking Cloud, a simplified, single cloud network management platform that aims to make cloud networking easier and more secure for organisations. During the announcement he said that Cisco Networking Cloud will provide

  • Unified experiences across technologies, applications, and networks
  • Radical simplification through platform consolidation
  • Cloud-first management with enhanced security and visibility
  • A simpler design experience with consistent interfaces

Cisco’s claim and message around Cisco Networking Cloud was “If it’s connected – it’s now protected“, and the key focus was about simplicity, with their vision being to bring unified visibility and management covering all an organisations’ technologies, applications, and networks. Cisco said that today, in the most, such unified experiences are being inhibited by operational complexity, but that Cisco is leading the fightback with what he called, “radical simplification“.

Secure your Enterprise

Liz Centoni said, in her presentation that “When it comes to security, we want to frustrate attackers, not users…..giving users safe and easy access to their apps and data“.

Security was the biggest talking point for at the keynote this year and was the topic for the last part of the presentation. The session was led Jeetu Patel, Cisco’s EVP and General Manager of Security & Collaboration. During this part of the keynote, he talked about Cisco’s vision and solutions for network, cloud, and application security. Some of the key points he shared were around how security services needs proper coordination and management to avoid discord and inefficiency – comparing them to an orchestra where everything needs to work in harmony to avoid just being lots of different noises.

Cisco also spoke about the issues and complexities that the traditional patchwork approach of the security has in most organisations and that these point products and solutions typically creates silos and complexity for customers as well increased cost and often areas of little or no protection.

This was used as a hook into announcing Cisco Security Cloud, which is an open, integrated security platform for multi-cloud environments that leverages generative AI capabilities to optimise performance and security of every connection.

Cisco shared how they now observe over four hundred billion security events every day, which provides them intelligence and trends and insights into the threats facing businesses. Cisco talked about the importance of AI within their products sets, which cuts around one hundred billion hours of work in threat detection and mitigation across their customer base.

Cisco emphasised the need for organisations to adopt zero trust and zero friction security, whereby users can connect to any application, from any device, or any network, without compromising on security or having a clunky and difficult user experience. Cisco talked about their Cisco Secure Access, solution – a single sign-on offering that is claimed to “enable seamless connectivity”. Linked to this was Apple iCloud Private Relay an integration with Apple devices and iOS that provides secure access to an organisation’s apps and services with the need to download anything extra on their iOS device. The words “Cisco makes security simple and magical for users” was one of my favourite quotes of the day!

“The world needs security defenses that are completely synchronised, this is what we set out to do – provide a platform for security”

Jeetus Patel | EVP of Security & Collaboration | Cisco

Finally, Cisco talked about the integration of Cisco Secure Access and Thousand Eyes (which is their cloud-based network intelligence platform that provides visibility and insights SaaS applications network performance and user experience. Jeetus Patel, talked about the challenge of securing private and public clouds, which often have different admin consoles, firewalls, and security controls. Cisco said that that their new Cisco Multicloud Defense platform is a new solution that will provide a translation layer to enable seamless communication and unified security across an organisation’s multi-cloud environments.

Cisco also introduced the new Cisco Secure Firewall 4200, a faster (and more energy efficient) offering that improves redundancy and was built alongside their new Multicloud defense platform as well as Cisco SOC Assistant, an AI-powered tool that helps security teams detect and respond to incidents, with optimized remediation tactics.

Did you attend or tune into Cisco Live? What were you most excited about?

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How to use Intelligent Meeting recap in Teams

Microsoft Teams Meeting recap is now live for both Teams Standard and Teams Premium users. For users with Teams Premium licenses, they also get access to the AI powered “Intelligent recap” feature. In this blog I will cover.

  • What is Intelligent Recap
  • What is Teams Premium
  • How does Intelligent recap work in Teams
  • How do you summarize a team meeting transcript
  • How much does Intelligent recap cost?

What is Intelligent recap

Intelligent Recap is a Teams Premium (a service that provides an enhanced Teams experience, including many advanced features including several that use artificial intelligence to provide time saving tasks for meeting organisers and attendees.

Intelligent recap provides AI powered insights, automatically takes notes, recommended tasks, and highlights, as well as creating speaker-indexed video and transcriptions of the recording. It is available to use now for Teams Premium users.

According to research by Microsoft and feedback from their customers, this tool should save people a lot of time since who, more than 55% of people claim that actions and notes are often unclear or inconsistent following a meeting.

What is Teams Premium

Microsoft Teams Premium was released early this year and amongst other premium features, it brings new artificial intelligence powered tools to Teams designed to improve your productivity. The biggest AI feature within Teams Premium is intelligent recap, which after being in preview for while is now generally available.

Intelligent Meeting Recap in Teams Premium

How does Intelligent recap work in Teams

To be able to recap a meeting the meeting organiser (or permitted attendee) will need to ensure they choose (or set to automatic) to record and transcribe the meeting. You also need to have a Teams Premium license.

Intelligent recap is designed to help attendees to catch up on a meeting by reviewing the content, video, key content, and discussion points and to review suggested actions. It also useful for people that were invited to the meeting but were unable to attend and to ensure that everyone has notes from the meeting and are clear on the actions (which it suggests based on the meeting).

Intelligent recap uses Microsoft’s Generative AI to generate meeting notes, recommended tasks, and personalised highlights, which it takes from the transcription it creates.

Intelligent recap also creates personalised timeline markers that are only visible to a specific user. These highlight when someone is specifically mentioned by name, when something is shared by that person and when someone leaves the meeting. This is useful, if, for example, you had to leave an over running meeting because, you can then easily use the recap to catch up on what you missed at the end – particularly if you are given an action.

Intelligent recap also creates speaker timeline markers which make it quick and easy to jump to the most important (or specific parts) of a meeting. They speaker markers show when different people spoke and are organised based on who spoke the most, which is again useful to see the dynamic of a meeting.

Chapters, (which have been delayed but are coming soon), will divide meetings into sections and attempt to organise them by topic – this is currently in testing.

Meeting Recap in Teams “Standard”

It is worth noting that the standard version of Teams does have a meeting recap feature – but lacks the AI powered intelligent notes described above. Instead, the “Recap” tab of a Teams meeting provides links to the meeting transcript, recording, and any notes that were taken manually. You are also able to watch the meeting recording directly within Teams without needing to go to another app or web page. This will also support the new collaborative meeting notes feature when it rolls out in the next month

How do you summarize a Team meeting transcript

To summarise a Teams meeting transcript, you need to make sure the meeting is recorded and transcribed, and you need to have a Teams Premium license assigned.

There are no manual steps needed to summarise the meeting, since the Intelligent Recap feature will work automatically after the meeting ends and after it has processed and analysed the recording and transcription.

One the meeting has finished; you will see a recap tab within the meeting window.

In the Recap panel, you can watch the recorded meeting and access key information such as the agenda, meeting notes, shared content etc. You can also quickly see and navigate to where specific people spoke or where you were mentioned in the meeting for your mentions. You can do that by clicking on the @ over the video window.

The Recap panel is simple to use and very intuitive. From here you can access any notes manually taken during the meeting as well as access the AI notes generated by Teams.

Scrolling down further, shows the AI generated actions that Teams detected or has suggested if not explicitly stated. In my experience these are quite accurate, but it does mistakes – expect it improve over time with more user feedback!

How much does Intelligent recap cost

Intelligent meeting recap is part of Microsoft Teams Premium. Depending on your region and licensing agreement, pricing may vary but RRP is currently on promo for £5.80 pupm. It is due to increase to around £7.

Thanks for reading – as always welcome your comments and feedback.

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Cisco acquires Armorblox, bolstering their Security offerings

Cisco have announced that they are to acquire Armorblox, a leading email security house whose portfolio (which is centred around email protection) includes email security, DLP, data encryption, impersonation protection, fraud protection, URL, and ransomware protection.

What do Armorblox do?

Founded in 2017 and now with over 58,000 customers, Armorblox protects organisations against data loss and targeted email attacks like business email compromise, vendor fraud, and account takeovers. Their tools leverage Generative AI and Large Language Models (LLMs). They have scored highly in the Gartner Peer Insights report and have invested heavily in their interoperability through APIs.

Armorblox are also part of the Microsoft Intelligent Security Association and has deep integrations with Microsoft Sentinel which will play well with Cisco’s goal to work more closely with Microsoft.

Cisco say that “Through this acquisition though, we see many exciting broad security use cases and possibilities to unlock“.

Armorblox seamlessly integrates over APIs with existing security stacks, making life easier for security teams. Our comprehensive security solution leverages large language models, such as GPT, and a broad set of deep learning algorithms to accurately detect today’s targeted threats, protect key business workflows, and reduce manual work for security teams through automated processes.

Armorblox

Cisilion plan to leverage this investment to bring new AI powered security offerings to their existing portfolio across as well as enable them to leapfrog their competition and offer compelling, integrated, and advanced threat protection.

I’m excited to see the ways in which Cisco leverage this acquisition to bolster security across all their offerings. Assimilating and embedding the technologies they aquire is one of their huge strengths.

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What is Microsoft fabric?

Today, fueled by the growth and demand of AI, data plays a crucial role in digital transformation and gaining a competitive Edge. Microsoft say that today’s data lakes can be fragmented, messy and complicated, making it hard for organisations to create, integrate, manage, and operate data lakes.

Microsoft, having recognised this, announced at Microsoft Build 2023, Microsoft Fabric, which provides an end-to-end platform that can bring together all the necessary data and analytics tools for an organisation. Fabric integrates Azure Data Factory, Azure Synapse Analytics, and Power BI into a single, seamless product, empowering data, and business professionals to unlock the full potential of their data.

Microsoft Fabric is in public preview.

What is the use of Microsoft Fabric?

Microsoft Fabric is made up of multiple subsystems, is “lake-centric”, open and extensible and is backed by a shared platform providing world class, enterprise grade, robust data security, governance, and compliance.

Microsoft Fabric – Image (c) Microsoft

Microsoft Fabric is essentially umbrella that sits over the top of Microsoft’s three main Data Analytics products – Power BI, Azure Data Factory, and Azure Synapse. It is a third generation of data platform.

First generation data platforms, such as SQL, SQL Data Warehouse and HDInsight, were inherently isolated data platforms built on traditional data products. Second generation data platforms such as Azure Synapse Analytics, went further by providing integrated platforms at a UX level were still disjointed at the data level. This third generation of data platforms like Microsoft Fabric, builds upon the Synapse “unification” approach but are focussed on enabling data-level interoperability and insights powered by Azure AI.

What are the benefits of using Microsoft Fabric?

The benefits of using Microsoft Fabric include reduced complexity, increased agility, improved security, and reduced costs through unified capacities. Powered by Microsoft AI, and natively integrated into Microsoft 365 applications such as Excel, PowerBI, Teams, and Dynamics 365. Fabric also supports thousands of connectors and deep APIs to allow organisations to better to connect almost any application, workflow, or data source.

Fabric announcement at Build 2023

Fabric has been designed to empower every business user by deeply integrating with Microsoft 365 applications and provides a rich set of connectors and APIs. Power BI, a core component of Fabric, is seamlessly integrated with popular applications like Excel, Teams, PowerPoint, and SharePoint and as such this deep integration allows users to discover and analyse data directly within these applications, driving a data culture and enabling better decision-making without the needs to switch applications or context.

How does it compare?

Fabric is a complete analytics platform that should eliminate the complexity and expense of integrating and administering multiple subsystems from different vendors. This means users get a truly unified experience and architecture, providing all the capabilities required for extracting insights from data and presenting them to business users. Moreover, Fabric offers role-specific experiences for various teams involved in the analytics process, ensuring a seamless workflow for data engineers, data scientists, analysts, and business users.

Fabric’s lake-centric and open approach is another key differentiator. Fabric includes a multi-cloud data lake called OneLake, which simplifies data management, integration, and operation. OneLake aims to eliminate data duplication and vendor lock-in by organising data into an intuitive hub. OneLake supports open data formats such as Delta and Parquet and allows organisations to work with a single copy of the data across all their Fabric workloads. This reduces cost, vendor lock in, complexity, and management overhead.

OneLake is the core of Fabric – a single storage account for an organisations multi-cloud data, whether that is inside of Azure, AWS or in a private DC. It is a single, logical “data lake” containing all an organisations’ Fabric workloads

Fabric is powered by AI, through Azure OpenAI Service, which is integrated at every layer, it will enable users to leverage the latest generative AI capabilities to quickly find insights across all their data. The upcoming Copilot feature will provide conversational dialogue that will let users quickly create dataflows, build models, and visualise the results using natural language queries and dialogue.

Availability and Pricing

Microsoft Fabric is currently available in preview, and organisations can sign up for a free trial to experience its capability.

Whilst this is in preview, pricing is not final, however, Microsoft say that to share content and collaborate in Microsoft Fabric, your organisation needs to have an organisational license and at least one individual license. A Microsoft Fabric subscription consists of tenants, capacities, and workspaces and can be organised in different ways to fit the needs of your organisational needs.

In short, an organisation needs capacity licenses and individual user licenses. The following information from Microsoft on Fabric Licensing which you can read more here.

Capacity is a dedicated set of resources reserved for exclusive use. It offers dependable, consistent performance for your content. Each capacity offers a selection of SKUs, and each SKU provides different resource tiers for memory and computing power

Individual licenses allow users to work in Microsoft Fabric.

  • Free – which allow users to create and share Fabric content in Microsoft Fabric so long as they have access to a Fabric Capacity (trial or paid).
  • Pro – A Pro license lets users share Power BI content with other users. Every organisation needs at least one Pro license if they intend to work with Power BI. If you’re purchasing a Microsoft Fabric license for your organisation, ensure you purchase at least one Pro license for your organisation.

When is Microsoft Fabric available?

Microsoft Fabric is currently in public preview and is generally available. In November 2023.

Summary

In summary, Microsoft Fabric is comprehensive and integrated solution for data and analytics designed to maximise the AI era. Fabrics’ unified platform, lake-centric approach (OneLake), AI-powered features (including its own Copilot), seamless integration with Microsoft 365, and cost-saving benefits. Fabric aims to simplify, align, and streamline how organisations leverage the power of their data for insights and decision-making. This is public preview today and will be generally available from November.

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Copilot to be a core part of Windows 11.

Yesterday at Microsoft Build, Microsoft announced that is making its’ inevitable step in the future of Windows – making AI an integral part of Windows 11 with Windows Copilot.

In the (to be expected) incredible sizzle video from Microsoft (see below), we saw how the new Windows Copilot tool will live within the Windows sidebar and will be able to offer contextual actions and suggestions based on what’s currently on screen. The user will also be able to ask natural language questions and Copilot will respond much like Bing Chat does.

Microsoft said initial previews of Windows Copilot will begin as soon as next month with Windows Insiders and Windows MVPs.

It will see Microsoft AI becoming front and centre across more than 1.4 billion Windows users in the coming months.

What will Windows Copilot be able to do?

Microsoft say the Copilot will make all Windows users Power Users. It can be used to accomplish tasks within the OS such as turning on or off wireless, changing between light and dark mode, changing projection mode etc, all without having to fumble around trying to find the specific setting. Windows Copilot will also function as a true AI assistant, summarising documents, opening apps, and even sending documents via email. In short – Windows Copilot is the Cortana that never was.

Microsoft Windows Copilot Announcement Video

Initially, Windows Copilot will launch as a text-only tool, but in the announcement, Microsoft’s envisions that it will evolving into something you can interact with in other ways, like voice – like Cortana once did #RIPCortana.

Extensibility and Third-Party Apps

As was another common theme at Build2023, Windows Copilot, just like Bing Chat, will also support the same third-party plugins that OpenAI’s ChaptGPT uses. This is huge, since it means that in time, any application developer will be able to easily connect their applications and services to Windows Copilot, which is vital for Windows Copilot to not just be limited to its stock apps and Operating System functions.

This means that users will soon be able use Copilot to perform cross-application tasks. For example, it could review and shorten a document, create a Spotify playlist or share a recent photo to your social media platforms or an email all through a single prompt.


“AI is going to be the single largest driver of innovation for Windows in the years to come… It’s going to change the way you work, change your interaction models to make it easier. It’s going to understand so much about what you need.”

Panos Panay | Chief Product Officer & CVP | Microsoft.

One thing I will say is that by bringing AI front and center of the Windows 11 operating system, (as they will be doing with Office apps and services, I honestly believe this has the potential to totally change the landscape of how we use and interface with our apps and devices.

What about Security and Privacy

We don’t currently know where the AI processing for Windows Copilot take-place will. It is conceivable that this max be a blend of local processing and within Microsoft’s data centres. We also do not yet know if you must be connected/online to the internet for Windows Copilot to work.

From a privacy perspective, we also do not yet have information about whether things like chat history will be preserved, or if there will be a “private mode”. More I am sure will be made available in coming weeks and once it starts being tested with Windows Insiders next month.

I would image also, that the initial Windows Insiders preview will only be available to the US, as is usually the case when these previews first hit.

Microsoft says Windows Copilot will be available in a preview version for Windows 11 users in June. The feature will then roll out some time later this year.

Will it Cost?

We expect this to be “included” within the Windows 11 license for consumers. Less is known about commercial customers at this point.

What do you think?

I’d love to know your thoughts and feedback. What do you think about the flood gates of AI being injected into every application we use. Is it too soon? What are the potential issues?

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ChatGPT vs Bing Chat | Why you need to try Bing Chat!

Image of Bing Logo and ChatGPT logo

Everyone has been talking ChatGPT, but here I want to talk about the similarities, differences, and in my view, the HUGE ADVANTAGES OF BING CHAT OVER CHATGPT. Whilst both look similar in the way they work, are both powered by the OpenAI’s Generative AI technology and are conversational based, the speed, accuracy, quality of their responses and capability differs hugely.

Both Bing Chat and ChatGPT are based on the OpenAI GPT technology.

Natural language chatbot ChatGPT, quickly become the focal point in the tech industry since it was annouced and released to the masses at the backend of 2022. Whilst most initially saw it as a “fun way” to write poems, essays, answer exam questions and even generate computer code, 6 months later we are starting to see the true potential of AI as digitial assistants

We now have a plethora of AI tools, with new ones (it feels) coming every day. Outside of this fun stuff, the AI technology behind these tools is capable of so much more, and we are just at the beginning of what will change the way we interface with our devices and apps such as Microsoft Copilot – more on that here:

ChatGPT debuted in Nov 2022, and in Feb 2023, Microsoft their new AI powered version of Bing with Bing Chat being its’ standout feature, powered by the same technology (be it a Peter, better version) behind ChatGPT – a generative artificial intelligence algorithm created by Open AI. Recently Google had also released their AI chat tool Bard, which is not based on OpenAI GPT technology.

ChatGPT debuted in Nov 2022.

In Feb 2023, Microsoft their new AI powered Bing Chat, powered by the technology behind ChatGPT, a generative artificial intelligence algorithm created by Open AI.

Bing Chat vs ChatGPT – What’s the difference?

Bing Chat and ChatGPT both fall under the category of generative AI, which means they can generate brand-new text that has never been written before.

This kind of AI is useful since rather than leveraging keywords to look for text and return results based on a ranking, it works by providing the answer to the question you ask. Of course, it is only able to do this if it can provide accurate information. To do this is needs access to an entire world of data – like the Internet! So how does it work?

Both Bing Chat and Chat GPT are both built on a large language model (LLM), developed by OpenAI, of which Microsoft now own a majority share.

  • ChatGPT’s model, known as GPT-3.5, has been trained on billions of articles from across the internet but only as recent as end of 2021.
  • Bing Chat uses a newer, advanced, GPT-4 language model which can work with more different media types and not just text. Free to use.
  • ChatGPT offers a paid/premium version of its LLM (also using GPT-4), but it is only available today as a $20 per month subscription service.

The first major advantage of Bing Chat is that it, (since it’s also integrated into their native Bing Search, their Edge browser, and Windows 11), is that it can also search the internet for information and references in real-time. This is a huge advantage, because it’s up to date, but can lead also make it less accurate, since any misinformation it finds upon this search can introduce bias or error into its response. In most cases though, Bing Chat does reference its sources at the bottom of each response, which allows you to quickly verify the Bing’s accuracy and appropriateness by clicking on one of the citations.

Who “knows” more? Bing Chat vs Chat GPT

If you’re looking for information on a technical subject or recent event, Bing Chat will always deliver a higher-quality response as it can search the internet in real time so is “up to date”. ChatGPT does not do as well in recent events as it only has knowledge of events prior up to 2021.

This is the second big win for Bing, since it can be used as a copilot for the Internet, for anything from breaking news headline, shopping, days out, and travel since it does not have date limitations and can use the Internet to keep its LLM up to date.

The third key differentiator between the two is that Bing Chat lets you choose from three modes of conversation – Creative, Balanced, and Precise. Creative mode is closest to ChatGPT’s default behaviour.

  • More Creative: Longer, more descriptive, and “imaginative” answers.
  • More Precise: Shorter, straightforward search-focused answers.
  • More Balanced: Default mode – informative, yet friendly – middle of the other styles.

Visually Speaking | Bing Chat vs ChatGPT

The fourth standout feature for me is that you can use Bing Image Creator to generate images based on text prompts as pictured above. OpenAI does offer DALL-E for the same purpose. However, it’s not integrated within ChatGPT currently. What makes Bing Chat great is that you can use it in the flow of the conversation – or can use Bing Chat to create you an image on the fly. Bing uses also uses OpenAI’s DALL-E AI image generator (it is powered by Bing Image Creator) and has fewer limitations that the official OpenAI DALL-E website.

As shown below, by using the “More Creative” conversation style, you can start with a simple question and then elevate to an image all in the same context and without switching to a different tool.

Image showing text and image in Bing Chat

Where can you use it? Bing Chat vs ChatGPT

ChatGPT launched in late 2022 as a web-based tool and whilst there are a few third-party browser extensions the browser remains the main mode of use.

Bing Chat is free and available to all and accessible via the new Bing home page at https://www.bing.com.

The fifth standout feature for me, is all the other places you can access Bing Chat from. For example, there is a dedicated Bing app, you can access it via the Skype app, directly from the Edge Brower, from the Windows 11 search and via the SwiftKey keyboard app.

    Current limitations | Bing Chat vs ChatGPT

    Bing Chat is free and available to all and accessible via the new Bing home page at https://www.bing.com. as well as via Skype, Edge, Windows 11 and more. Bing Chat uses he newer, more powerful GPT-4 model and supports image search and image creation.

    ChatGPT is also free but available only via the web and is limited to Text and uses GPT-3.5, though you can pay for the premium version ($20 a month) where you get higher-quality responses, thanks to the GPT-4 model and should also get priority access to the service, faster response times, and early access to new features. as they become available.

    Bing Chat limits conversation length (currently) to twenty conversations per topic before you need to start again, meaning long back-and-forth conversations may not always be possible. Microsoft says that most people find what they’re looking for within five replies or fewer.

    ChatGPT doesn’t have such restrictions and imposes very few restrictions on usage (even the free version), allowing for almost unlimited length conversations.

    Bing Chat can understand most major languages including French, German, and Japanese.

    ChatGPT will also respond in other languages, but the underlying GPT-3.5 model was primarily trained on English samples and text so responses in other languages are not as accurate.

    Bing Chat does not impose limits on use and there is no premium tier. Responses are funded by advertising, meaning you may see ads that show up embedded inside the chat responses. For example, if you ask for holiday recommendations, you may see suggestions from local travel agents.

    ChatGPT uses a token system, and you are limited to a set number of tokens per day for the free version. The premium (paid) version removes these limitations. Additionally, ChatGPT does not currently use an advertising model so is cleaner not biased.

    So which one? Bing Chat or ChatGPT?

    So, ok, I may be biased, but that doesn’t mean I am wrong, but in my experience, Bing Chat offers a far more premium offering over ChatGPT. It is free and is (if you like that), integrated across more of the applications, services, and platforms that you most likely use. My reasons to use Bing Chat are:

    1. Bing Chat can be accessed from Windows 11, Skype, Edge, Bing app and SwiftKey
    2. Bing Chat can search the web – it is natively integrated into Bing Search (the new Bing).
    3. Bing Chat lets you tailor your chat experience – providing a richer experience than ChatGPT.
    4. Bing Chat is not just about text chat, it can use images and even create AI powered images
    5. Bing Chat is uses GPT-4 and is still 100% free. ChatGPT 3.5 is also free but not as good and you have to pay $20 a month to use the better GPT-4 version. So just use Bing!

    Questions and Answers

    Is Bing Chat the “same” as Chat GPT?

    No. While both leverage Open AI’s Chat GPT, Bing AI uses a more advanced model codenamed Prometheus that has more capabilities than ChatGPT. Prometheus is a proprietary technology from Microsoft that uses Bing and GPT to generate responses based on real-time data. Microsoft’s new Bing also leverages real-time information and OpenAI’s next-generation GPT-4 model to generate responses and can also search the internet. You cannot do this with ChatGPT, though there are browser extensions which provide some search functionality.

    What does GPT stand for?

    GPT stands for Generative Pre-Trained Transformer. “A GPT is a language model that has been trained on a vast dataset of text to generate human-like text. For example, the “Chat” part of “ChatGPT” refers to it being a chatbot”. [source: HowToGeek]

    Who Owns ChatGPT?

    ChatGPT was created by OpenAI, a San Francisco-based start-up. The same Large Language Model (LLM) also powers Microsoft’s Bing Chat. Microsoft owns a majority share in OpenAI and is also using the technology along with its propriety Prometheus model to power upcoming features in Microsoft 365 co-pilot.

    What’s the difference between Bing Chat and ChatGPT?

    Chat GPT uses GPT-3.5. Bing Chat uses, GPT-4 – OpenAI’s latest language model that’s smarter, safer, and more accurate. GPT-4 supports image inputs for the first time, allowing you to submit visual prompts like a drawing, graph, or infographic. GPT-4 is also smarter and more “creative”.

    Chat GPT does have a version based on GPT-4 but is a paid-for premium service. Bing Chat uses GPT-4 already. Bing Chat is also integrated into Bing, Edge, Skype, and Windows 11.

    What is Generative AI?

    Put simply, Generative AI is a term used to describe computer algorithms that can generate text, images, videos, and audio all on their own based on natural language queries.

    Before Generative AI, most AI systems weren’t highly creative and would deliver far worse results than a human. However, that’s no longer the case with generative AI. With Generative AI, you can ask an AI tool like Bing Image Creator to create a photorealistic image of a “cute blue AI creature with orange eyes” and it will deliver the results you see above. In this case, the AI has not been explicitly taught or trained to produce this image, it creates a unique image based on what it knows and what it has therefore “learnt” based.

    As such generative AI is designed to mimic the way humans perform tasks. The first step is to extract patterns from existing data (the LLM), so if you want an AI that can generate a face for example, you will need a large dataset containing different images of faces. With enough training, the learning algorithm will learn what a face looks like as well as understanding the common features that a face has, such a nose, eyes ears, and lips. From here, it can start working on smaller details like expressions, facial hair, and skin tones to create unique images.

    Image of people, created by Bing Images.

    Summary

    Hope you found this blog useful and informative and above it, that it’s made you want to try to Bing Chat. As a reminder, here’s how Bing Chat differs from ChatGPT.

    1. ChatGPT and Bing Chat both use GPT as their large language model (LLM), but Microsoft has adopted a more advanced model for Bing Chat which is more accurate and faster (currently) than Chat GPT.
    2. Since Bing Chat is built into Bing Search, the new Chat feature is more up to date that ChatGPT since it can also leverage web results to feeds it LLM. ChatGPT (currently) does not have knowledge of most recent events like up-to-date news.
    3. Bing Chat is available on more platforms than ChatGPT which seamless integration into Edge, Bing Search, Skype and even SwiftKey keyboard for iOS and Android.
    4. Whilst ChatGPT is great with text-based stuff, Bing Chat also has in-built AI image generators powered by Bing Image Creator (try it – it’s awesome).
    5. Bing Chat uses GPT-4 and is free whereas to get equivalent premium access to ChatGPT, you need to pay circa $20 a month which gives you priority usage and other benefits which include GPT-4 LLMs.
    6. Bing provides three different Chat modes (Creative, Balanced and Precise), while ChatGPT does not have any settings or fine-tuning its output and response mode.
    7. Bing Chat always provides links to its’ data sources whereas ChatGPT does not.
    8. Bing Chat supports many non-English languages and is trained on more than English. Whilst ChatGPT can understand non-English languages, its training was primarily on US English words and samples.

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      Set and change work hours and location from Outlook

      Microsoft has announced a new feature to Outlook (initially on the web) that will allow employees to set up their work hours and location (WHL). Originally teased almost 18 months ago, the feature (tagged 88822 in the Microsoft 365 Roadmap) will let users specify the hours they will be working, and if they will be in the office or working remotely.

      The feature is rolling out now (May) to preview users and will be generally availability by June 2023.

      This comes because, according to Gartner, from the home office to flexible working, to days in the office and to the front line – the way we work continues to change and evolve. There’s more permanence in the flexibility people have come to expect in how they work.

      By the end of 2023, 39 percent of global knowledge workers will work hybrid, up from 37 percent in 2022.

      Gartner 2023

      An “Outlook” for flexible work

      With more people working longer days, shorter weeks or flexible hours, employees will be able to specify different working hours per day, or multiple work slots in a day (for example to fit around school / childcare). For those organisations using Microsoft Teams, which have this feature enabled in Outlook, the location status will also be displayed on their Teams profile card.

      The new WHL also impacts how “suggested times” work when creating a meeting event in Outlook on the web. Suggested times will take into account the WHL of the attendees before suggesting times when people are available.

      Microsoft.

      Other employees within the in the organisation will be able to see their team and colleagues, working hours, and whether they are working in the office or remote when using the Scheduling Assistant in Outlook on the web or in the Teams profile card.

      Work hours and location in Outlook.

      If users don’t set up WHL, nothing will change.

      This feature lays the foundational groundwork needed to support the upcoming Microsoft Places.

      Setting your work hours and location

      To set your work schedule in Outlook on the web, you simply need to: 

      1. Select Settings > View all Outlook settings > Calendar.
      2. Choose Work hours and location, and then define your work schedule by choosing days, times, and locations. 

      When your schedule changes, you can make the changes in the Calendar view in Outlook or directly from within Microsoft Teams.

      Viewing others work schedules

      You can view others’ locations when scheduling from Outlook or when viewing their profile card in any the Office apps.

      From Outlook, when scheduling a meeting, any employee that has set up their work hours and location, will have their work location and availability shown in the Scheduling Assistant, as shown below. This is also great for shift and part time workers.

      Viewing team office hours
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