Microsoft Teams Meeting recap is now live for both Teams Standard and Teams Premium users. For users with Teams Premium licenses, they also get access to the AI powered “Intelligent recap” feature. In this blog I will cover.
- What is Intelligent Recap
- What is Teams Premium
- How does Intelligent recap work in Teams
- How do you summarize a team meeting transcript
- How much does Intelligent recap cost?
What is Intelligent recap
Intelligent Recap is a Teams Premium (a service that provides an enhanced Teams experience, including many advanced features including several that use artificial intelligence to provide time saving tasks for meeting organisers and attendees.
Intelligent recap provides AI powered insights, automatically takes notes, recommended tasks, and highlights, as well as creating speaker-indexed video and transcriptions of the recording. It is available to use now for Teams Premium users.
According to research by Microsoft and feedback from their customers, this tool should save people a lot of time since who, more than 55% of people claim that actions and notes are often unclear or inconsistent following a meeting.
What is Teams Premium
Microsoft Teams Premium was released early this year and amongst other premium features, it brings new artificial intelligence powered tools to Teams designed to improve your productivity. The biggest AI feature within Teams Premium is intelligent recap, which after being in preview for while is now generally available.
How does Intelligent recap work in Teams
To be able to recap a meeting the meeting organiser (or permitted attendee) will need to ensure they choose (or set to automatic) to record and transcribe the meeting. You also need to have a Teams Premium license.
Intelligent recap is designed to help attendees to catch up on a meeting by reviewing the content, video, key content, and discussion points and to review suggested actions. It also useful for people that were invited to the meeting but were unable to attend and to ensure that everyone has notes from the meeting and are clear on the actions (which it suggests based on the meeting).
Intelligent recap uses Microsoft’s Generative AI to generate meeting notes, recommended tasks, and personalised highlights, which it takes from the transcription it creates.
Intelligent recap also creates personalised timeline markers that are only visible to a specific user. These highlight when someone is specifically mentioned by name, when something is shared by that person and when someone leaves the meeting. This is useful, if, for example, you had to leave an over running meeting because, you can then easily use the recap to catch up on what you missed at the end – particularly if you are given an action.
Intelligent recap also creates speaker timeline markers which make it quick and easy to jump to the most important (or specific parts) of a meeting. They speaker markers show when different people spoke and are organised based on who spoke the most, which is again useful to see the dynamic of a meeting.
Chapters, (which have been delayed but are coming soon), will divide meetings into sections and attempt to organise them by topic – this is currently in testing.
Meeting Recap in Teams “Standard”
It is worth noting that the standard version of Teams does have a meeting recap feature – but lacks the AI powered intelligent notes described above. Instead, the “Recap” tab of a Teams meeting provides links to the meeting transcript, recording, and any notes that were taken manually. You are also able to watch the meeting recording directly within Teams without needing to go to another app or web page. This will also support the new collaborative meeting notes feature when it rolls out in the next month
How do you summarize a Team meeting transcript
To summarise a Teams meeting transcript, you need to make sure the meeting is recorded and transcribed, and you need to have a Teams Premium license assigned.
There are no manual steps needed to summarise the meeting, since the Intelligent Recap feature will work automatically after the meeting ends and after it has processed and analysed the recording and transcription.
One the meeting has finished; you will see a recap tab within the meeting window.
In the Recap panel, you can watch the recorded meeting and access key information such as the agenda, meeting notes, shared content etc. You can also quickly see and navigate to where specific people spoke or where you were mentioned in the meeting for your mentions. You can do that by clicking on the @ over the video window.
The Recap panel is simple to use and very intuitive. From here you can access any notes manually taken during the meeting as well as access the AI notes generated by Teams.
Scrolling down further, shows the AI generated actions that Teams detected or has suggested if not explicitly stated. In my experience these are quite accurate, but it does mistakes – expect it improve over time with more user feedback!
How much does Intelligent recap cost
Intelligent meeting recap is part of Microsoft Teams Premium. Depending on your region and licensing agreement, pricing may vary but RRP is currently on promo for £5.80 pupm. It is due to increase to around £7.
Thanks for reading – as always welcome your comments and feedback.