The next big update to #MicrosoftTeams (dubbed Teams 2.0) will be faster, allow multiple accounts, provide seemless integration into #Windows11 and will look and behave much more like a native Windows app.. Yay.
Teams 2.0 on Windows 11 (image:Microsoft)
Inline with the release of Windows 11 later this year (though will likely be in preview way before then), Microsoft is finalising the work on a totally resigned version of Microsoft Teams. Designed specifically for Windows 11 but will also be realised and will work on Windows 10.
What’s different?
The main difference between the existing Teams client and Microsoft Teams 2.0 is that the new version is based on Edge WebView2 rather than Electron. Leveraging Edge WebView2 allows for embedded Web technology such embedded as HTML, CSS and JavaScript along with the full power of the Chromium rendering engine. Microsoft will also move away from Angular and will instead now use the open source front-end JavaScript library React.js.
Introducing Microsoft Teams 2.0
The new Teams client is built around Microsoft Teams for the web though it won’t actually look much different from the existing Teams. The main changes come in the form of performance, application size, integration and extensibility.
A version that leaked on the Internet last week (with missing features) confirms the claims Microsoft have already made around significantperformance increase whilst also runs better on lower-end devices due to reduction in both app size and memory usage. According to Microsoft..
“Teams 2.0 will consume half the memory of the current Teams 1.0 client”.
Teams and Windows 11
Teams 2.0 will launch instantly and users will no longer “get stuck” on the loading screen on older devices or when teams is loaded when lots of other apps are already open.
Unlike the old client, the Teams 2.0 app window can now be resized and the interface scales alongside it automatically. It will also support the new snap view and snap assist features in Windows 11. With Teams 2.0, Microsoft has also added integrations with native notifications and other features within both Windows 10 and of course Windows 11.
Teams 2.0 will also finally properly support multiple accounts without having to switch/log in and out of different Tennants.
Coming “soon”
Microsoft Teams 2.0 should be a welcome upgrade whe it arrives. I’ll update this one it enters an official public preview state or hear more official word from the Microsoft Teams Team!
Day one of Ignite yesterday (Sept 22 2020), was full of many new announcements across Microsoft 365, Azure and Power Platform but day 1 was certainly dominated by a new stack of updates coming now or very soon to Microsoft Teams, with the list including well-being tools for employees, calling enhancements, new webinar features and breakout rooms and a whole lot more.
Here’s my review of the key new features. There’s also a quick video I recorded from the main Teams session…
Virtual Commute
With the virtual commute feature, Teams users will be able to schedule a virtual commute to structure their day so they can have a productive start in the morning and mindfully disconnect in the evening.
As part of Virtual Commute, Microsoft has partnered with Headspace to bring a curated set of mindfulness experiences and science-backed meditations into Teams based on the user’s day, and how busy their day appears from their activity across Teams and Office 365. This is designed to help make it easier for employees to find time to relax and recover and therefore better focus.
“There’s a lot of activity happening in Teams, we can see that. We also hear people telling us that there are adverse effects and that leads us to product strategy and what you’re seeing at Ignite,” said Microsoft executive Jared Spataro.
“The sudden transition to working from home during the pandemic has completely upended the lives of workers around the world.”
While many employees used to use their morning commute as a chance to relax or reflect on the day ahead of them, the switch to remote working has taken this personal time from them. To make matters worse, many organisations now expect their workers to begin their jobs right at the start of the day since they no longer need to travel to and from the office.
According to a study from Microsoft Research, commutes can serve as meaningful transitions at the beginning and end of the workday and in fact, the reflection done during this time can increase productivity by 12 to 15 percent.
New Well-being tools
New Insights in Teams powered by MyAnalytics and Workplace Analytics
With rollout starting in October and with new enhancements coming over the new few months, is a new set of well-being features and productivity insights for Microsoft Teams.
This will be powered by a combination of MyAnalytics and a new Workplace Analytics experience designed for Teams, Microsoft said that this aims to will gives individuals, managers, and business leaders powerful insights which are personalised about their roles and their teams within work and to ensure employees and employers can focus more effort and energy into their people (the heart of their business) helping everyone to focus on their work, and be their best.
Teams users will see recommended actions to help them make changing their work habits and improving their productivity and well-being easier. Examples include suggested tasks for the day, reminders to have breaks and taking time away from the screen which will be delivered to your Outlook inbox.
In addition, a new stay connected experience will also help individuals strengthen relationships with their colleagues by making it easy to praise top collaborators for key achievements and to schedule one-on-ones to catch up.
Finally, there will be new insights tab in Teams that allow leaders to ask natural questions like, “Are employees at risk for burnout? Are people maintaining strong internal connections? Are relationships with customers being maintained?”
Webinar Registration and reporting
For more structured meetings and events such as customer webinars, meeting and event organisers will soon be able to use powerful event registration with automated emails to make it easier to manage attendance. Ater the meeting, you’ll be able view a detailed reporting dashboard that will help understand attendee engagement. These new features are expected to begin to roll out by end of 2020 – and i suspect the Advanced Communications license will be needed to use these features (just a hunch).
News Teams Webinar Experience – Coming Q4 2020
Teams Templates
Teams templates, which are now in the rollout phase, are designed to help teams get started faster and be more effective. Teams owners can now choose from common business scenarios, such as event management or crisis response, and industry-specific templates, like a hospital ward or bank branch. Each template comes with pre-defined channels, apps, and guidance and admins can create their own for your organisation.
New Teams Templates – Rolling out now
New backgrounds for Together mode
New Backgrounds to Together Mode coming Q4 2020
Promised between now and the end of 2020, Together Mode feature will see some improvements with new Together mode scenes which will include conference rooms and a coffee shop and later, the ability to add your own such as meetings rooms from your own office. Microsoft hopes these features can help people feel connected and engaged from anywhere and reduce fatigue caused by regular grid view meetings.
With these improvements, like custom backgrounds in video chats, presenters will soon be able to select a scene from the gallery as the default scene for all together mode meeting attendees. Microsoft said they will also be enhancing the feature further to automatically scale and center participants in their virtual seats, regardless of how close or far they are from their camera.
Additionally, custom layouts in Teams meeting (not just Together mode) will allow presenters to customise how meeting content is displayed for participants during the meeting.
Similar to a weather forecast or the news, participants will be able to see the presenter’s video feed transposed onto the foreground of the content being presented on screen making for a more professional presentation.
Breakout Rooms
New Breakout Rooms – Coming October 2020
Already in preview for education, Teams meetings is getting a much-anticipated breakout room feature.
This highly requested feature will allow meeting organisers to split participants into smaller groups (manually or automatically) so they can have their own discussions. It’s ideal for brainstorming and workgroup discussions or for running event with multiple streams or optional sessions for example.
This means presenters will then be able to hop between different breakout rooms and make announcements to all breakout rooms, and close the rooms to return everyone to the main meeting room. Participants will still be able to access the notes, chat, files and whiteboards from the breakout session after the breakout rooms close.
Collaborative Calling
Starting rollout from the end of this month, is a new set of calling improvements for Teams.
One of these is Collaborative Calling, which enables users better collaborate and share information from within the channel while taking calls from employees or their customers in the queue.
Also included are a host of improvements to transcription, live captions, recording, and the ability to transfer between Teams mobile and desktop apps when doing one-on-one calls seemlessly.
Microsoft also said that their new live captions with speaker attribution is now generally available (though I don’t see it yet). This provides a live and recap service for the meeting which includes the recording, an online transcript, chat, shared files, and more.
New Microsoft Teams panels
As employees begin to return to the office, part time, occasionally or permanently, meeting rooms will provide a welcome change to their work from home setups and will likely be at a premium.
To make it easier for workers to know when a meeting room is occupied, Microsoft has unveiled a new category of devices called Microsoft Teams panels that can be mounted outside of a meeting space.
These devices are essentially small tablets that can also use information from other connected certified Teams devices such as cameras to show room capacity information and help workers follow their organisation’s social distancing guidelines.
OK.. There is more…
In addition to these main announcements yesterday, Microsoft also announced several new smaller enhancements to Teams which include:
New Search Experience
Ability to create tasks directly from a team’s chat or channel
New Cortana powered hands-free meeting controls in Teams Rooms
Great news for any organisations using Skype for Business and moving to Teams, was announced yesterday.
Yesterday, Microsoft announced that they were extending support for their 3PIP gateway service (which was originally supported until 2023). Skype for Business Online is end of life from July 2021 and the 3PIP service provides support for any legacy Skype for Business Phone. By extending the support for the 3PIP gateway service, organisations will be able to leverage their existing Skype for Business phones for longer – saving money and giving them longer to invest in #MicrosoftTeams certified phones.
“We realise that being able to use existing hardware can provide important cost savings when moving to a new phone system.” Microsoft said in a blog post yesterday. “Today, we are announcing extended support for Skype for Business (3PIP) phones beyond 2023, so you can continue to use your existing Skype for Business phones as you move to Teams”.
Support for Standard SIP Phones
Microsoft also confirmed that they will be supporting core calling features on standard SIP-based phones from Cisco, Yealink, Polycom, and others with Microsoft Teams. Microsoft said this support will be available in the first half of 2021.
More Teams phones with “Buttons”
Microsoft also said yesterday that, due to customer demand, the leading Teams phone vendors including Yealink and Audiocodes will be launching new Teams certified phones with physical buttons.
Three months after if was officially announced, Microsoft has started rolling out the new Tasks app in Microsoft Teams.
Image courtesy of Microsoft
This new experience is powered by both Planner and Microsoft To Do and is fundamentally a rebrand (with some) of the existing Planner app which was already available within Microsoft Teams, creating one central hub for all things teamwork and tasks..
As we have become accustomed too with roll outs of features within Microsoft Teams, the new Tasks apps rollout will also be a gradual one which starts today and will complete by September.
It’s worth noting that Tasks for Teams mobile, is not expextes to be available until the desktop rollout has completed.
What about its name?
For now… Presumably to minimise confusion, the name of the Planner app inside Microsoft Teams will not change.
Microsoft has said that as they continue the roll out the new Planner experience, the app name will remain Planner, but will then change to Tasks by Planner and To Do, and then change to simply Tasks. Mobile users, meanwhile, will always only see the app as Tasks.
What is new?
The new features in the new Tasks app include
New list view,
The ability to edit multiple tasks at once.
Traditional board, charts, and schedule view from Planner, with the option for Lists aswell
New bulk editing capability, where you can edit multiple tasks simultaneously, for changing progress, priority, due dates etc.
You’ve got the Power
If you are fan and user of Power Automate (formerly Microsoft Flow) can also now add and configure integrations in the new Task app, to bring out tasks created in other applications into Tasks in Teams.
When will I get it?
To check if Tasks is available, you can click the ellipses in the Teams sidebar and choose Planner.
This all part of a new initiate by Microsoft dubbed as “Tasks in Microsoft 365.” This is the first stage of a project within Microsoft to bring together, streamline and consolidate the principles of tasks across all of Microsoft 365.
We heard a couple months back that big changes are coming to both SurfaceHub 1 and 2S as the SurfaceHub and Microsoft Teams product groups work to continuously improve the meeting and collaboration experiences on Surface Hub.
Starting last week, updates are rolling out to the Microsoft Teams app on Surface Hub which will brings fixes and quality improvements based on the customer feedback. The most important bits are still to come though with this update preparing the hub for new features that will start rolling out later next quarter.
The update will be delivered seemlessly via Windows Update (assuming its enabled) taking the Microsoft Teams app to version 0.2020.84.4301.
The update also sees the SurfaceHub receive a new driver update to complement the Microsoft Teams experience with an improved Microsoft Teams meeting join experience after the update is completed.
Like I said most of the visual updates which we expect to include things like proximity join, improved management, allowing SurfaceHub to join a Teams meeting as a secondary or companion decide etc are coming later this year.
